Approval Package

3.5 Approval Package Process

Purpose
The purpose of this phase of the directives process is to provide the final draft directive to the appropriate approval authority after the Department has concurred.

Process

The Directives Program will provide templates for the approval package materials, which can be drafted while the OPR awaits final concurrence. Once the OPR is notified that the Department has concurred upon the final draft directive through the DRB, the OPR will send the Directives Program the approval memorandum, signed by their Head of Departmental Element, and the other approval package materials.

If the directive is a DOE Policy or Order, the Directives Program will submit the approval package materials to the Executive Secretariat for routing and approval to the Deputy Secretary or the Secretary.

If the directive is a DOE Guide, the Directives Program will submit the approval package materials to the Director, Office of Management, for approval.

Once the directive is approved for cancelation, the Directives Program will inform the OPR and will provide a copy of the signed approval memo to the OPR for their records. The Directives Program will archive the canceled directive. The Directives Program will inform the OPR once the directive is archived.

Following the removal of the directive, a notification will be sent to HDEs, DRB members, Heads of Contracting Activity, and other personnel that have requested notification. If the directive was a DOE Order, this notification will note if the Order included a Contractor Requirements Document. 

3.5.1 Approval Package Flowchart

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