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Fast Track Directives Process

The section below was taken from Appendix C of DOE O 251.1D, Departmental Directives ProgramPlease see the entire order for the Directives Prioritization and Development Process.

Fast Track revisions are limited to minor changes proposed by the Office of Primary Intersed (OPI), undisputed reductions in requirements as agreed to by the Directives Review Board (DRB) and DOE Operations Committee, changes directed by S1/S2, verbatim codification of Secretarial Memoranda into directives, or a combination of the above. The goal of the Fast Track process is for the directive to be issued within 60 days. Directives will only be scheduled for Fast Track development with the unanimous approval of all DRB members.

Stage 1. Development Approval and Scheduling

The OPI must follow the Directives Prioritization process outlined in Appendix A. Once the directive action is approved for the Fast Track process, the OPI may begin draft development according to the established schedule.

Stage 2. Development of the First Draft

a. The OPI must adhere to the Directives Prioritization schedule established by the DRB and the DOE Operations Committee.

b. The OPI must collaborate with the Departmental Directives Program when developing or revising the draft directive.

c. As needed, the OPIs must engage stakeholders throughout the Fast Track process and provide the Integrated Project Team (IPT) documents to stakeholders, when appropriate. The OPI must document these communications, and provide the tracking sheet to the DRB and/or the Departmental Directives Program when requested. These stakeholders must include, but are not limited to:

(1.) affected programs and site offices;

(2.) Field Management Council representatives, as requested;

(3.) National Laboratory Directors Council representatives, upon DRB request;

(4). the appropriate DOE or NNSA counsel;

(5.) the appropriate DOE or NNSA cousel;

(6.) the Office of Policy, Office of Acquisition Management (MA-61);

(7.) Field Contracting Officers;

(8.) CTAs, when appropriate; and

(9.) the DOE Departmental Representative to the DNFSB, for all directives of interest to the DNFSB.

d. After the draft directive has been developed, an electronic copy must be sent to the Departmental Directives Program.

(1.) If revising a directive, a crosswalk of requirements must accompany the draft directive when requested by the DRB. (see Table of Changes)

(2.) The OPI must provide the DRB and the Departmental Directives Program a development synopsis detailing points of contact consulted, comments submitted during draft development, and remaining comment resolution disputes (collaboration tracking system). (see Approval Synopsis)

(3.)The OPI must provide the DRB and the Departmental Directives Program with any relevant background documentation applicable to the proposed directives revision or development (e.g., S1/S2 Memoranda, GAO Report, etc.).

Stage 3. Fast Track Review and Comment

a. The review of the draft directive must be coordinated through the DRB.

b.The draft directive and any relevant documents must be reviewed by the DRB. Any comments requiring resolution received during the DRB review will be forwarded to the OPI

c. Classified information in DOE Directives must be protected according to requirements in the current version of DOE O 471.6, Information Security. Unclassified descriptions of classified directives can be provided prior to transmission.

Stage 4. Comment Resolution/Development of the Final Draft

The OPI must respond to comments and work with the DRB members and commenters to resolve issues, as necessary.

Stage 5. Final Review 

a. The final draft directive and any relevant documents must be reviewed by the DRB. As appropriate, any comments received during the review will be forwarded to the OPI.

b. If consensus cannot be reached between the DRB members, the directive will be removed from the Fast Track development process.

c. Classified information in DOE Directives must be protected according to requirements in the current version of DOE O 471.6, Information Security. Unclassified descriptions of classified directives can be provided prior to transmission.

Stage 6. Final Approval

a. Once the DRB reaches consensus on the final draft directive, the OPI must prepare an approval package. Templates for approval package content can be found on the DOE Directives website.

b. The approval package will be forwarded by the Departmental Directives Program through the DOE Operations Committee Chair to the Secretary or Deputy Secretary to render a decision.

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