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Canceling a Directive

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Document Actions

Justification Memorandum

Office of Primary Interest (OPI)

DRB Liason

  • Located within MA-1.2, receives the justification memorandum for processing.
  • Ensures that the justification memorandum is in compliance with Directives Program criteria.
  • Obtains the signature of the Director, Office of Information Resources, on the justification memorandum before dissemination to the DRB.
  • Schedules the justification memorandum for discussion at the bi-weekly DRB meeting.
  • Schedules and notifies the OPI to attend DRB meeting when appropriate.

MA-1

  • Chairs the DRB.

DRB

  • Reviews the justification memorandum.
  • Convenes to discuss respective reviews and issues related to the proposed cancellation of the directive.
  • Reaches consensus on whether to recommend to MA-1 to concur on the justification memorandum to cancel the directive.
  • Determines when an Order has significatnt budgetry or other resource impact on the Department, and informs OPI at DRB meeting.
  • Participates in the impasse process if consensus is not reached. (See IMPASSE PROCESS below.)

MA-1

  • Concurs on justification memorandum.
  • Facilitates when there is an impasse.

DRB Liason

  • Notifies the MA-1.2 Analyst when MA-1 concurs on justification memorandum.
  • Schedules and notifies OPI to attend DRB meeting in case of impasse.

MA-1.2 Analyst

  • Facilitates directive cancellation coordination.
  • Provides brief overview of the Directives Program.
  • Prepares an instructional memorandum for Directives Points of Contact.
  • Ensures that proposed canceled directive, along with instructional memorandum and justification memorandum are posted on RevCom for a 30 day review.

Coordination: Review and Comment

Directives Point of Contact (DPC)

  • Logs into RevCom after being alerted via email. Clicks on the subject directive on the document list. Goes to the DOCUMENT button at the top of the page and selects REFERENCES to review the DPC memo for any special instructions.
  • Sets Organization Deadlines.
  • Goes to the VERSION button and selects SET DUE DATES. Sets separate due dates for the offices within the organization as appropriate. No extensions will be granted.
  • Designates delegates and subject matter experts.
  • Goes to the VERSION button and selects ASSIGN USERS. Selects the appropriate the functional delegate(s) and subject matter experts (SMEs) to review the directive. Selects ASSIGN USERS and NOTIFY buttons to inform delegates and SMEs via email to review and enter comments in RevCom.

Delegate/
SME

  • Logs in to RevCom, finds the subject directive on the document list.
  • Reviews directive for organizational impact.
  • Comments by stating which requirement(s) should remain in effect and provides a rationale.

DPC

  • Selects the "No Comment" button, if there are no comments.
  • Consolidates comments. Gets approval of the Secretarial Officer (SO) or designee for comments. Inserts the name of the SO or designee into the "Approving Official" box and his/her internet address in the "Copy to" box, when submitting the consolidated comments. The SO or designee and the OPI receive e-mail notifications that the comments have been submitted.

Final Concurrence

DRB Liaison

  • Obtains comments in RevCom.
  • Disseminates comments to the DRB.
  • Schedules and notifies OPI to meet with the DRB to provide further information on Order or Guide as appropriate.

DRB

  • Reviews comments.
  • Convenes to discuss the comments, and any issue related to the proposed cancellation.
  • Reaches consensus on whether to recommend to MA-1 to approve cancellation of the directive.
  • Participates in impasse if consensus is not reached. (See IMPASSE PROCESS below.)

Approval

OPI

MA-1.2 Analyst

  • Ensures proper formatting.
  • Performs a final review.
  • Forwards the approval package to MA-1.

MA-1

  • Signs approval memorandum for cancellation of a Policy.
  • Approves cancellation of an Order or a Guide.

Secretary or Deputy Secretary

  • Approves cancellation of Policy.

Impasse

MA-1

  • Facilitates the resolution between the contending DRB memeber and OPI.
  • Approves cancellation Notice when impasse is resolved.
  • Advises contending DRB memeber and OPI to develop summary paper when impasse not resolved.

OPI and DRB Member

MA-1

  • Includes summary papers in approval package.
  • Forwards approval package to Secretary or Deputy Secretary to render decision.

Secretary or Deputy Secretary

  • Renders decision on impasse.
  • Approves cancellation of Policy.

Publication

MA-1.2 Analyst

  • Endures final formatting and publication of the cancellation Notice in the current section of the Directives Portal and that canceled directive is moved to the archive section of the Directives Portal.