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U.S. Department of Energy			ORDER
	Washington, D.C. 			    DOE O 481.1C

						 Approved:  1-24-05


   

     
This directive was reviewed and certified as current and necessary by Susan J. Grant, Director,
Office of Management, Budget and Evaluation/Chief Financial Officer, 1-24-05.

     
   



SUBJECT:	WORK FOR OTHERS (NON-DEPARTMENT OF ENERGY FUNDED WORK)

1.	OBJECTIVES.  Work for Others (WFO) is the performance of work for non-Department 
of Energy (DOE) entities by DOE/National Nuclear Security Administration (NNSA) 
personnel and/or their respective contractor personnel or the use of DOE/NNSA facilities 
for work that is not directly funded by DOE/NNSA appropriations.  WFO has the 
following objectives.
  
a.	To provide assistance to Federal agencies and non-Federal entities in 
accomplishing goals that may be otherwise unattainable and to avoid duplication 
of effort at Federal facilities. 
 
b.	To provide access for non-DOE/non-NNSA entities to highly specialized or 
unique DOE/NNSA facilities, services, or technical expertise when private sector 
facilities are inadequate. 
 
c.	To increase research and development interaction between DOE/NNSA facilities 
and industry to transfer technology originating at DOE/NNSA facilities to 
industry for further development or commercialization.  

d.	To maintain core competencies and enhance the science and technology base at 
DOE/NNSA facilities.  

2.	CANCELLATION.  DOE O 481.1B, Work for Others (Non-Department of Energy 
Funded Work), dated 9-28-01.  Cancellation of this Order does not, by itself, modify or 
otherwise affect any contractual obligation to comply with this Order.  DOE O 481.1B, 
and the associated Contractor Requirements Document (CRD) may not be removed from 
a facility management contract until such time that DEAR 970.5217-1, “Work for Others 
Program” clause has been incorporated into the contract.  Canceled Orders that are 
incorporated by reference in a contract remain in effect until the contract is modified to 
delete reference to requirements in the canceled Orders.  

3.	APPLICABILITY.  

a.	Primary DOE Organizations, Including National Nuclear Security Administration 
(NNSA).  Except for the exclusions in paragraph 3c, the provisions of this Order 
apply to all Primary DOE Organizations performing WFO as provided by law or 
contract and as implemented by the appropriate DOE/NNSA contracting officer 
or authorized designee (see Attachment 1 for a complete list of Primary DOE 
Organizations).  This Directive automatically applies to Primary DOE 
Organizations created after it is issued.  

	b.	DOE Contractors.  This Order does not apply to contractors.

	c.	Exclusions.  This Order does not apply to the following.  

(1)	Services, products, or materials regularly produced for sale at schedule 
rates under Departmental programs (e.g., routine irradiation services, 
isotopes, heavy water, transmission of electricity, uranium enrichment 
services, Naval Petroleum Reserve oil sales).  

(2)	Work performed by non-DOE/non-NNSA contractor personnel at a 
DOE-approved user facility (e.g., the National Synchrotron Light Source) 
or at a NNSA Defense Programs Technology Deployment Center/User 
Facility (e.g., the Electronics Quality Reliability Center).  

(3)	Activities funded under the Contributed Funds Act of 1921 [Title 43 
United States Code (U.S.C.) 395] or emergencies involving the protection 
of life, Federal lands, buildings, or equipment or law enforcement, disaster 
assistance, or production and maintenance of the power distribution 
system.  

(4)	DOE/NNSA-funded work or services performed by one DOE/NNSA 
site/facility management contractor for another.  

(5)	Visits or assignments of foreign nationals to DOE/NNSA facilities.  

(6)	Consulting services by employees not identifying themselves as 
DOE/NNSA or DOE/NNSA site/facility management contractor 
representatives.  

(7)	Cooperative Research and Development Agreements (CRADAs) 
performed under the National Competitiveness Technology Transfer Act 
of 1989.  

(8)	Work for the NNSA Naval Nuclear Propulsion Program.  

(9)	Assignments under the Intergovernmental Personnel Act of 1970 
(5 U.S.C. §§ 3371-3375).  

(10)	Work directly funded by the Department of Homeland Security as defined 
in DOE N 481.1A, Reimbursable Work Performed for the Department of 
Homeland Security, dated 4-21-03. 

(11)	Consistent with Secretarial Delegation Order Number 00-033.00A to the 
Administrator and Chief Executive Officer, Bonneville Power 
Administration, this Directive does not apply to Work for Others 
performed at Bonneville Power Administration.

4.	REQUIREMENTS.  It is Departmental policy that DOE/NNSA resources are made 
available to non-DOE/non-NNSA entities.  Requirements of DOE/NNSA directives, 
applicable regulations, and the following requirements must be satisfied before work is 
performed.  

a.	In operating DOE/NNSA Federally Funded Research and Development centers 
(FFRDCs) or other facilities, a contractor may not respond to Requests For 
Proposals (RFPs) or other solicitations from another Federal agency or 
non-Federal entity that involves head-to-head competition as an offeror team 
member, or subcontractor to an offeror. 
 
b.	When these requirements are met and following notification to the cognizant field 
office, a DOE/NNSA site/facility management contractor operating an FFRDC or 
other DOE/NNSA facility may respond to Broad Agency Announcements, 
financial assistance solicitations, Program Research and Development 
Announcements, and similar solicitations from other Federal agencies or 
non-Federal entities that do not result in head-to-head competition, subject to the 
requirements of this Order.  These solicitations must meet the following 
requirements.  

(1)	The solicitation must be a general research announcement used for the 
acquisition of basic or applied research to further advance scientific 
knowledge or understanding rather than focus on a specific system or 
hardware solution.  

(2)	Evaluation and selection is performed through a merit or peer review 
process using pre-established general selection criteria. 
 
(3)	The primary basis for selection is technical approach, importance to the 
Agency, and funds availability.  

c.	For work performed in the field, the following determinations must be made and 
certified in writing by the responsible DOE/NNSA contracting officer or 
authorized DOE/NNSA designee.  For work performed at Headquarters, these 
determinations must be made and certified in writing by a DOE/NNSA authorized 
designee.  Certification must not be delegated to the contractor.  The proposed 
work—

(1)	is consistent with or complementary to missions of DOE/NNSA and the 
facility to which the work is to be assigned, 
 
(2)	will not adversely impact programs assigned to the facility, 

(3)	will not place the facility in direct competition with the domestic private 
sector, and 

(4)	will not create a detrimental future burden on DOE/NNSA resources. 
 
d.	In addition to paragraph 4c, above, all Federal agencies must provide on or with 
the funding document a written statement [example below] confirming that—

(1)	the requesting Agency has determined that entering into an agreement 
with DOE/NNSA is in compliance with the requirements of the Economy 
Act of 1932, as amended (31 U.S.C. 1535), or other applicable 
authorizations [e.g., Executive Order (E.O.) 12333]; 

(2)	the requesting Agency has determined that entering into an agreement 
with DOE/NNSA is in compliance with competition requirements in 
Federal Acquisition Regulation (FAR) Part 6, section 6.002, Limitations; 
and 

(3)	to the best of the requesting Agency’s knowledge, the work will not place 
DOE/NNSA and their contractors in direct competition with the domestic 
private sector.  

Sample Statement from a Federal Agency

This agreement is entered into pursuant to the authority of 
the Economy Act of 1932, as amended (31 U.S.C. 1535,) or 
other statutory authority references and adheres to Federal 
Acquisition Regulation (FAR) 6.002.  To the best of our 
knowledge, the work requested will not place DOE/NNSA 
and its contractor in direct competition with the domestic 
private sector.  

e.	The requirements of paragraphs 4a–4d must be met before a WFO project is 
accepted and before modifications are made that are outside the scope of an 
existing agreement. 
 
NOTE:  For previously approved work with schedule and/or cost changes but no 
change in scope, reapplying the determinations and certification process 
is not required.  

f.	Pricing of work must be in accordance with DOE O 522.1, Pricing of 
Departmental Materials and Services, dated 11-03-04, and standards prescribed 
in the Chief Financial Officer’s memorandum dated October 29, 1998 (online at 
http://www.mbe.doe.gov/policy/mgtacct/charges.pdf).  

g.	Before WFO construction that exceeds the general plant project (GPP) threshold 
at a DOE/NNSA site can begin, approval must be granted by the cognizant DOE 
Secretarial Officer with concurrence of the DOE Chief Financial Officer for a 
DOE site, or for a NNSA site, the NNSA Associate Administrator for 
Management and Administration must approve with the concurrence of the 
NNSA Director, Office of Field Financial Management.  Projects must meet the 
following requirements.  

(1)	Construction projects must be performed according to requirements of 
DOE O 413.3, Program Project Management for the Acquisition of 
Capital Assets, dated, 10-13-00.  

(2)	Upon completion, title for permanent construction must vest in 
DOE/NNSA. 

h.	Equipment acquired as part of a project must be accounted for and maintained in 
the same manner as DOE/NNSA property.  Disposition of equipment must be as 
previously agreed or as instructed by the sponsor.  Equipment shipping costs are 
the responsibility of the sponsor.  

i.	If subcontracting is necessary, the DOE/NNSA contractor must select the 
subcontractor and the work to be subcontracted.  Work subcontracted is to be in 
direct support of the DOE/NNSA contractor. 
 
j.	Intelligence activities must be conducted in accordance with—

(1)	E.O. 12333 (and other Executive orders and Presidential directives), 
(2)	U.S. laws and statutes, 
(3)	Director, Central Intelligence, directives, and 
(4)	DOE intelligence procedures.  

k.	Special Access Program (SAP) work requires the approval of the DOE SAP 
Oversight Committee.  Intelligence-related SAPs will be reviewed and approved 
by the Director, Office of Intelligence.  

l.	Work directly funded by a foreign sponsor and performed at a non-NNSA facility 
requires the review and concurrence of the Office of International Science and 
Technology Cooperation and the cognizant program office.  

m.	Work directly funded by a foreign sponsor and performed at an NNSA facility 
requires the review and concurrence of the NNSA Office of Institutional and Joint 
Programs.  

n.	Work for Others activities involving human subjects, including research that is 
classified and proprietary, whether performed domestically or in an international 
environment, can begin only if it is conducted in compliance with Federal 
regulations and DOE/NNSA requirements for human subject protection.  

o.	Work that involves a space nuclear reactor or non-commercial power reactor and 
radioisotope power source projects at non-NNSA facilities requires the 
concurrence of the Director, Office of Space and Defense Power Systems.  Such 
work, when performed at an NNSA facility, requires coordination with the NNSA 
Office of Institutional and Joint Programs. 
 
p.	Cost estimates for federally sponsored work must specifically identify the amount 
of laboratory directed research and development (LDRD) funds to be collected as 
part of the project costs.  The following language must be included in each WFO 
funding acceptance document unless a formal agreement has been reached 
between DOE/NNSA and the sponsoring Federal agency.    
Consistent with the Department of Energy’s (DOE’s) full cost 
recovery policy, DOE collects, as part of its standard indirect cost 
rate, a laboratory directed research and development (LDRD) 
cost.  Based on the amount of funds accepted for this project,  
$		 represents an estimated amount that will be used 
for LDRD.   

5.	RESPONSIBILITIES—NON-NNSA ENTITIES WITHIN DOE.  In keeping with 
Section 3213 of the National Defense Authorization Act for Fiscal Year 2000 
(P.L. 106-65), WFO responsibilities have been separated into DOE organizational 
responsibilities, below, and NNSA organizational responsibilities (paragraph 6). 
 
a.	Director, Office of Management, Budget and Evaluation/Chief Financial Officer.  

(1)	Establishes DOE WFO policies with cognizant Secretarial Officers and 
NNSA officials.[FOOTNOTE 1] 
  
(2)	Prepares an annual summary report of WFO performed by DOE.  

(3)	Conducts periodic reviews of the implementation of this Order by 
Secretarial Officers and heads of field elements.  

(4)	Approves requests for excluding non-NNSA WFO projects from 
requirements of this Order [for NNSA exclusions see paragraph 6b(4)]. 
 
(5)	Develops, maintains, and updates the standard WFO agreement 
for non-Federal sponsors.  (Refer to DOE M 481.1-1A, 
Reimbursable Work for Non-Federal Sponsors Process Manual, 
dated 9-28-01.)

(6)	Develops and maintains financial information on WFO and prepares 
financial reports as necessary.  

(7)	Coordinates with responsible program Secretarial Officers to ensure the 
availability of funds for WFO projects accepted and performed at 
Headquarters.  

(8)	Concurs on WFO construction projects that exceed the GPP threshold 
established by the DOE Chief Financial Officer. 
 
b.	Director, Office of Procurement and Assistance Management.  For projects 
accepted by Headquarters elements, ensures that the Director, Office of 
Headquarters Procurement Services (or an authorized designee), has reviewed and 
accepted non-NNSA projects (unless delegated as in paragraph 5k(1) or 5k(2). 
 
c.	Office of International Science and Technology Cooperation.  To ensure 
consistency with international agreements and foreign policy objectives, reviews 
and concurs on all non-NNSA WFO requests directly funded by foreign sponsors.  

d.	DOE General Counsel/Field Counsel.  

(1)	Provides legal advice and representation on WFO issues.  
(2)	Establishes policy on patent and technical data.  
(3)	Advises on patent and technical data clauses of contracts.  
(4)	Approves waiver of patent rights.  

e.	Associate Director, Office of Biological and Environmental Research.  Oversees 
the established DOE system to ensure that proposed WFO research, using human 
or animal subjects, complies with established Federal regulations and DOE 
requirements for the protection of these subjects.  

f.	Director, Office of Intelligence.
  
(1)	Reviews and approves proposed intelligence and intelligence-related WFO 
projects and intelligence SAPs.  
(2)	Coordinates program review of intelligence-related WFO projects with the 
participation of appropriate field elements.  
(3)	Reviews intelligence-related WFO projects for duplication of effort.  
(4)	Serves as central point of contact for coordination with sponsors of 
intelligence-related WFO.  
(5)	Ensures that the cognizant Secretarial Officer is informed of problems in 
field management of intelligence-related WFO. 
 
g.	NNSA Assistant Deputy Administrator, Office of Nonproliferation Research and 
Engineering.  Reviews all WFO nuclear nonproliferation detection technology 
projects. 
 
h.	Director, Office of Space and Defense Power Systems.  Reviews and concurs on 
non-NNSA proposals involving space nuclear reactor, non-commercial power 
reactor, and radioisotope power source projects.  
NOTE:  Nuclear Regulatory Commission (NRC), fusion, weapons-related 
activities, naval propulsion reactors, and experimental reactors to 
establish an appropriate nuclear energy management role are excluded. 
 
i.	Director, Office of Security and Safety Performance Assurance.  Provides for the 
conduct of independent evaluations to assess the effectiveness of environment, 
safety, and health and safeguards and security of WFO.
  
j.	Program Secretarial Officers.  

(1)	For work that is accepted at Headquarters but performed in the field, the 
cognizant field element must meet the requirements of this Order 
(paragraph 4) before the responsible program Secretarial Officer can 
accept the project.  

NOTE:  If the responsible program Secretarial Officer has not been 
delegated authority to accept reimbursable agreements, the 
Director, Office of Procurement and Assistance Management, will 
accept for non-NNSA projects. 
 
(2)	For work accepted and performed at Headquarters, the responsible 
program Secretarial Officer will satisfy requirements of this Order 
(paragraph 4) and obtain concurrence from the Office of the Chief 
Financial Officer before accepting a project.  Once completed, forward all 
copies of all information to the cognizant field element.  

NOTE:  If the responsible program Secretarial Officer has not been 
delegated authority to accept reimbursable agreements, the Office 
of Headquarters Procurement Services will accept for non-NNSA 
sites.
  
(3)	Review and concur in foreign-sponsored WFO agreements that use 
program developed technologies.  

(4)	For work accepted and performed at Headquarters involving human and/or 
animal subjects, ensure that DOE and/or contractors review proposed 
WFO projects for compliance with established Federal regulations and 
DOE requirements for protection of these subjects. 
 
k.	Cognizant Secretarial Officers.  

(1)	Develop and recommend changes in WFO policies to the Director, Office 
of Management, Budget and Evaluation.  

(2)	Notify other Secretarial Officers of significant or sensitive WFO projects 
[see paragraph 5l(5)].  

(3)	After obtaining concurrence from the Office of the Chief Financial Officer 
and/or Director, Office of Field Financial Management, approve facility 
construction that exceeds the GPP threshold.  

(4)	For DOE facilities under their cognizance—

(a)	approve annual WFO levels and requests for level increases in 
conjunction with recommendations of responsible heads of field 
elements, and
(b)	review the WFO Program annually to ensure consistency with 
WFO policies and procedures.  

l.	Heads of DOE Field Elements.  

(1)	Function as Departmental managers for WFO conducted at facilities under 
their purview.  

NOTE:  In this capacity, heads of field elements are accountable to the 
cognizant Secretarial Officers.  

(2)	Develop and implement procedures for review, acceptance, authorization, 
and monitoring of WFO consistent with DOE policies and procedures and 
encourage parallel review and processing by DOE, the sponsor, and the 
site/facility management contractor.  

(3)	Conduct periodic review of contractor policies and procedures for 
negotiating and administering WFO projects. 
 
(4)	For facilities under their purview—

(a)	recommend annual WFO levels for the cognizant Secretarial 
Officer’s approval,
(b)	monitor WFO levels to ensure consistency with the levels 
approved by the cognizant Secretarial Officer, and 
(c)	submit requests for level increases to the cognizant Secretarial 
Officer.  

(5)	Notify the cognizant Secretarial Officer of WFO projects that involve 
sensitive subjects.  

(6)	Ensure that DOE and/or contractor representatives review proposed WFO 
projects involving human and/or animal subjects for compliance with 
established Federal regulations and DOE requirements for protecting these 
subjects.  

(7)	Ensure that WFO projects under their purview are protected in accordance 
with applicable DOE security, safeguards, and classification policies; 
site security plans; and supplemental security plans specific to the 
projects.  

(8)	Ensure that DOE and contractors review projects for compliance with the 
National Environmental Policy Act of 1969 and other environment, safety, 
and health requirements.  

(9)	Ensure that the appropriate Headquarters element is involved in the WFO 
review process. 
 
(10)	Establish and implement closeout procedures for WFO projects. 
 
(11)	Ensure that resulting scientific and technical information is disseminated 
consistent with existing DOE Orders and regulations. 
 
(12)	Establish performance goals and measures to assess field performance, the 
effectiveness of local WFO processes, and the impact of subsequent 
improvement and additional requirements.  

(13)	Ensure that a summary of each active WFO project is maintained.  At 
minimum, the information should include—

(a)	project title and description, 
(b)	sponsoring Agency, 
(c)	assigned laboratory or contractor, 
(d)	field points of contact, 
(e)	total estimated cost, and
(f)	estimated start and completion dates.
  
(14)	Ensure that project information documenting policy compliance is 
maintained by DOE and/or the performing contractor. 
 
(15)	By December 10 each year, submit to the cognizant Secretarial Officer 
and the Director, Office of Management, Budget and Evaluation, an 
annual WFO report for facilities under their purview.  

(16)	In coordination with cognizant Secretarial Officers, submit to the Director, 
Office of Management, Budget and Evaluation, requests to grant 
exclusions from the requirements of this Order for non-NNSA projects. 
 
(17)	Ensure that projects directly funded by foreign sponsors and performed at 
non-NNSA sites are reviewed, have the concurrence of the Office of 
International Science and Technology Cooperation, and are coordinated 
with the appropriate program Secretarial Offices.  

(18)	Assess and approve delegation of authority to contractors for executing 
bilateral sales contracts with non-Federal entities consistent with 
DOE-approved standard terms and conditions and satisfy the requirements 
of this Order and DOE M 481.1-1A. 
 
6.	RESPONSIBILITIES—NNSA ORGANIZATIONS. 
 
a.	Associate Administrator for Management and Administration.  

(1)	Working in coordination with the DOE Office of Management, Budget 
and Evaluation and other Program Secretarial Officers, establish DOE 
WFO policies.
(2)	Develops and implements WFO procedural guidance for NNSA 
organizations. 
(3)	Prepares an annual summary report of WFO performed by NNSA. 
 
b.	NNSA Director, Office of Field Financial Management. 

(1)	Conducts periodic reviews of the implementation of this Order by NNSA 
headquarters and heads of field elements 
(2)	Develops and maintains financial information on WFO and prepares 
financial reports as necessary.  
(3)	Coordinates with responsible Deputy Administrators to ensure the 
availability of funds for WFO projects accepted and performed at 
Headquarters.  
(4)	Concurs on construction projects that exceed the GPP threshold.  
(5)	Approves requests for excluding WFO projects from requirements of this 
Order for NNSA sites in coordination with the DOE Director, Office of 
Management Budget and Evaluation.  
(6)	Provides concurrence in the development and updating of the standard 
WFO agreement for non-Federal sponsors (DOE M 481.1-1A). 
 
c.	NNSA General Counsel or NNSA Field Counsel.

(1)	Provides legal advice and representation on issues related to the WFO 
program.  
(2)	Establishes policy on patent and technical data in coordination with the 
DOE Assistant General Counsel for Technology Transfer.
(3)	Advises on patent and technical data clauses of contracts in coordination 
with the DOE Assistant General Counsel for Technology Transfer.
(4)	Coordinates the approval of waiver of patent rights with the DOE 
Assistant General Counsel for Technology Transfer. 
 
d.	Director, Office of Intelligence.  

(1)	Reviews and approves proposed intelligence and intelligence-related WFO 
and intelligence SAPs through the appropriate site office.  
(2)	Coordinates program review of intelligence-related WFO projects with the 
participation of appropriate field elements.  
(3)	Reviews intelligence-related WFO for duplication of effort.  
(4)	Serves as central point of contact for coordination with sponsors of 
intelligence-related WFO.  
(5)	Ensures that the NNSA Administrator is informed of problems in 
intelligence-related WFO at NNSA facilities.  

e.	NNSA Assistant Deputy Administrator, Office of Nonproliferation Research and 
Engineering.  Reviews and provides comments on WFO nuclear nonproliferation 
detection technology projects to the NNSA Office of Institutional and Joint 
Programs for action.  

f.	NNSA Deputy Administrators.  Responsible for the overall management and 
oversight of WFO activities at their sites.  Responsibilities include the following.

(1)	Develop and recommend changes in WFO policies to the NNSA Associate 
Administrator for Management and Administration. 
 
(2)	For work that is accepted at Headquarters but performed in the field, the 
cognizant field element must meet the requirements of paragraph 4 before 
the responsible NNSA Deputy Administrator can accept the project. 
 
NOTE:  If the responsible Deputy Administrator has not been delegated 
authority to accept reimbursable agreements, the NNSA Director, Office 
of Field Financial Management, or designee will accept for NNSA 
projects.  

(3)	For WFO accepted and to be performed at Headquarters, satisfy 
requirements of paragraph 4, before accepting projects.  

(4)	Review and concur in foreign-sponsored WFO agreements that use NNSA 
program developed technologies.  

(5)	For work accepted and performed at Headquarters, ensure that NNSA 
and/or contractors review proposed WFO projects involving human or 
animal subjects for compliance with established Federal regulations and 
NNSA requirements for the protection of these subjects. 
 
(6)	Notify appropriate Secretarial Officers of significant or sensitive WFO.  

(7)	After obtaining concurrence from the Director, Office of Field Financial 
Management, approve facility construction that exceeds the GPP 
threshold.
  
(8)	For NNSA facilities under their cognizance—

(a)	approve annual WFO levels and requests for level increases in 
conjunction with recommendations of the responsible heads of 
field elements and
(b)	review the WFO program annually to ensure consistency with 
DOE/NNSA policies and procedures. 
 
g.	Site Office Managers.  

(1)	Function as administrative managers for WFO conducted at 
NNSA facilities under their purview. 
NOTE:  In this capacity, site office managers are accountable to the 
cognizant NNSA Deputy Administrator.  

(2)	Develop and implement procedures for WFO review, acceptance, 
authorization, and monitoring consistent with NNSA policies and 
procedures.  

(3)	Encourage parallel review and processing by NNSA, the sponsor, and the 
site/facility management contractor.  

(4)	Conduct periodic review of contractor policies and procedures for 
negotiating and administering WFO projects. 
 
(5)	For facilities under their purview—

(a)	recommend annual WFO levels for the cognizant NNSA Deputy 
Administrator’s approval,
(b)	monitor WFO levels to ensure consistency with the 
levels approved by the cognizant NNSA Deputy Administrator, 
and 
(c)	submit request for level increases from the cognizant NNSA 
Deputy Administrator. 
 
(6)	Notify the cognizant NNSA Deputy Administrator of WFO projects that 
involve sensitive subjects.  

(7)	Ensure that NNSA and/or contractors review proposed WFO projects 
involving human and/or animal subjects for compliance with 
established Federal regulations and NNSA requirements for protecting 
these subjects.  

(8)	Ensure that WFO projects under their purview are protected in accordance 
with applicable NNSA security, safeguards, and classification 
policies; site security plans; and supplemental security plans specific to the 
project. 
 
(9)	Ensure that NNSA and contractors review WFO for compliance with the 
National Environmental Policy Act of 1969 and other NNSA environment, 
safety, and health requirements.  

(10)	Coordinate with the NNSA Office of Institutional and Joint Programs to 
ensure that appropriate Headquarters elements are involved in the review 
process.  

(11)	Establish and implement closeout procedures for WFO.  Ensure that 
resulting scientific and technical information is disseminated consistent 
with existing DOE/NNSA Orders and regulations.  

(12)	Establish performance goals and measures to assess field performance, 
effectiveness of local WFO processes, and impact of subsequent 
improvements or additional requirements.  

(13)	Ensure that a summary of each active WFO project is maintained.  At 
minimum, the information should include—

(a)	project title and description, 
(b)	sponsoring Agency,
(c)	assigned laboratory or contractor, 
(d)	field points of contact,	 
(e)	total estimated costs, and 
(f)	estimated start and completion dates.  

(14)	Ensure that project file information documenting policy compliance is 
maintained by NNSA and/or the performing contractor. 
 
(15)	By December 10 each year, submit to the cognizant NNSA Deputy 
Administrator and the DOE Director, Office of Management, Budget and 
Evaluation an annual WFO report for facilities under their purview.  

(16)	Submit to the cognizant Deputy Administrator requests for exclusion from 
requirements of this Order.  

(17)	Ensure that projects directly funded by foreign sponsors and performed at 
NNSA sites are reviewed and have concurrence from the NNSA Office of 
Institutional and Joint Programs.  

(18)	Assess and approve delegation of authority to the contractor for executing 
bilateral sales contracts with non-Federal entities consistent with 
DOE-/NNSA-approved standard terms and conditions and in compliance 
with the requirements of this Order and DOE M 481.1-1A.  

7.	REFERENCES.  

a.	DOE O 522.1, Pricing of Departmental Materials and Services, dated 11-03-04, 
which establishes requirements and assigns responsibilities for setting prices and 
charges for materials or services sold or provided by DOE, either directly or 
through site/facility management contractors, to organizations and persons outside 
DOE/NNSA.
  
b.	DOE O 241.1A, Scientific and Technical Information Management, dated 4-9-01, 
which establishes requirements and assigns responsibilities to ensure that 
scientific and technical information emanating from DOE research is 
appropriately identified, processed, disseminated, and preserved.  
c.	DOE P 443.1, Policy on the Protection of Human Subjects, dated 05-15-00, which 
defines the DOE policy for the protection of human subjects in research activities.  

d.	DOE O 443.1 Protection of Human Subjects, dated 05-15-00, which establishes 
the procedures and responsibilities for implementing the policy and requirements 
set forth in 10 CFR Part 745 and in DOE P 443.1.  

e.	DOE M 471.2-3A, Special Access Program Policies, Responsibilities, and 
Procedures, dated 7-11-02, which delineates policies, responsibilities, and 
procedures for SAP projects.  

f.	DOE M 475.1-1A, Identifying Classified Information, dated 2-26-01, which 
specifies responsibilities, authorities, policies, and procedures for management of 
the DOE Classification System.  

g.	DOE M 481.1-1A, Reimbursable Work for Non-Federal Sponsors Process 
Manual, dated 9-28-01, which defines requirements for performance of work for 
non-DOE/non-NNSA entities by DOE/NNSA and contractor personnel and for 
use of DOE/NNSA facilities for work that is not directly funded by DOE/NNSA 
appropriations.  

h.	DOE G 241.1-1A, Guide to the Management of Scientific and Technical 
Information, dated 11-23-01, which specifies processes and procedures for 
implementing objectives, requirements, and responsibilities of DOE O 241.1A.  

i.	Department of Energy Accounting Handbook, dated 9-8-98, Chapter XIII, 
Reimbursable Work, Revenues, and Other Collections, which establishes 
DOE-/NNSA-wide financial policy and procedural guidance for certain 
interagency reimbursable actions and reimbursable actions with 
non DOE/non NNSA entities.  

j.	DOE Procedures for Intelligence Activities, which provide supplemental 
guidance/requirements for the conduct of intelligence WFO.  

k.	The Atomic Energy Act of 1954 (P.L. 83-303), as amended (42 U.S.C. 2011 
et seq.), Sections 31, 32, and 33, which authorize the conduct of research and 
development and certain training activities for non-DOE/non-NNSA 
entities, provided that private facilities or laboratories are inadequate for that 
purpose.  It authorizes such charges as may be appropriate for the conduct of 
those activities.  

l.	The Contributed Funds Act of 1921 (43 U.S.C. 395), which permits contributions 
from a non-Federal participant or partner toward the cost of a project.  

m.	The Economy Act of 1932, as amended (31 U.S.C. 1535), which authorizes an 
Agency to place orders for goods and services, subject to availability, with 
another Government agency when the head of the ordering Agency determines 
that it is in the best interest of the Government.  

n.	The Energy Reorganization Act of 1974 (P.L. 93-438), Section 205 (42 U.S.C. 
5845), which requires Federal agencies to furnish to the NRC, on a reimbursable 
basis, such research services as NRC deems necessary and requests for the 
performance of its function.  

o.	The Intergovernmental Cooperation Act of 1968, as amended, (31 U.S.C. 6505), 
which authorizes Federal agencies to perform work for State and local 
governments in accordance with the requirements of Office of Management and 
Budget (OMB) Circular A-97.  

p.	The National Competitiveness Technology Transfer Act of 1989 (P.L. 101-189), 
Sections 3131, 3132, 3133, and 3159, which prescribe technology transfer as a 
DOE mission.  

q.	The National Environmental Policy Act of 1969 (P.L. 91-190), which encourages 
efforts to prevent or eliminate damage to the environment.  

r.	The National Defense Authorization Act for Fiscal Year 2000 (P.L. 106-65), 
dated 9-5-99, which establishes NNSA responsibilities.  

s.	The Stevenson-Wydler Technology Innovation Act of 1980 (P.L. 96-480), as 
amended, Section 11, which states as public policy that the Federal Government 
must strive to transfer Federally owned or originated technology to State and local 
governments and the private sector.  

t.	E.O. 12333, United States Intelligence Activities, part 1.13, which establishes 
responsibilities for DOE to support the U.S. intelligence community by providing 
expert technical, analytical, and research capability to others within the 
intelligence community and by anticipating how DOE can contribute to the 
formulation of intelligence collection and analysis requirements.  

u.	FAR 17.5, “Interagency Acquisitions under the Economy Act,” which prescribes 
policies and procedures for a Federal agency to obtain supplies or services from 
another Federal agency.  

v.	FAR 35.017, “Federally Funded Research and Development Centers (FFRDCs),” 
which establishes Government-wide policies for review and termination of 
FFRDCs.  

w.	OMB Circular A-97, which defines rules and regulations permitting Federal 
agencies to provide specialized or technical services to State and local units of 
government under Title III of the Intergovernmental Cooperation Act of 1968.  

x.	Title 10 Code of Federal Regulations (CFR) Part 745, “Protection of Human 
Subjects,” which sets out Federal regulations for DOE for protecting human 
subjects of research activities.  

8.	DEFINITIONS.  The following terms apply to WFO conducted through DOE/NNSA and 
their contractors. 
 
a.	Acceptance.  The official signing of a reimbursable agreement (e.g., bilateral sales 
contract or interagency agreement) by a DOE/NNSA contracting officer or an 
official with delegated authority to commit DOE/NNSA and their contractors to 
perform work for others. 
 
b.	Bilateral Sales Contract.  A binding agreement that commits DOE, NNSA or a 
DOE/NNSA site/facility management contractor to work for a non-Federal entity. 
 
c.	Cognizant Secretarial Officers/NNSA Administrators.  Headquarters Assistant 
Secretaries, Deputy Administrators and Directors responsible for oversight or 
institutional management of DOE/NNSA facilities.  

d.	Site/Facility Management Contractors.  Operate and maintain Government-owned 
facilities under contract with and for the benefit of DOE/NNSA. 
 
e.	Heads of Field Elements/Site Office Managers.  Officials who direct activities of 
DOE/NNSA field or site offices and field organizations reporting directly to 
Headquarters.  

f.	Human Subjects.  Living individuals about whom a researcher obtains data 
through intervention or interaction with the individual or through identifiable 
information.

g.	Intelligence-Related Work for Others.  

(1)	Work directly funded by intelligence appropriations or by an organization 
specifically identified in E.O. 12333 as an intelligence organization.  
(2)	Work funded by either the National Foreign Intelligence Program or the 
Tactical Intelligence and Related Activities Program.  
(3)	Work for which the cognizant technical DOE Headquarters official is the 
Director, Office of Intelligence.  

h.	Interagency Agreement.  Provides funding, billing, and payment data in 
support of a reimbursable agreement.  The format of the requesting Agency 
is acceptable as long as it contains the appropriate elements as outlined in 
this Order.  Agreements with non-Federal customers require bilateral sales 
contracts.  

i.	Non-DOE Entities.  Federal agencies; State, regional, and local governments; 
private or commercial firms; not-for-profit organizations; international 
organizations; and foreign governments.  

j.	Program Secretarial Officers and Deputy NNSA Administrators.  Headquarters 
Assistant Secretaries, Deputy Administrators, and Directors who have 
management responsibility for program planning, budgeting, and execution, of 
DOE/NNSA mission program activities.  

k.	Reimbursable Agreement.  A written agreement to perform work or provide a 
service for another Federal agency or non-Federal customer.  

l.	Research.  Systematic investigation, research development, testing, and evaluation 
designed to expand or contribute to general knowledge.
  
m.	Responsible DOE/NNSA Contracting Officer.  A DOE/NNSA official with 
responsibility for administering the contract for the operation of a DOE/NNSA 
research or production facility.  

n.	Space Nuclear and Non-Commercial Power Reactor and Radioisotope Power 
Projects.  Research and development associated with nuclear energy that is space 
nuclear reactor, non-commercial power reactor, and radioisotope power source 
projects.  Excludes Nuclear Regulatory Commission, fusion, weapons-related 
activities, naval propulsion reactors, and experimental reactors.  

o.	Sponsor.  An entity that provides work for others funding. 
 
p.	Work for Others.  Work for non-DOE entities by DOE/NNSA and/or their 
contractors or use of DOE/NNSA facilities for work that is not directly funded by 
DOE/NNSA appropriations. 
 
9.	CONTACT.  For information about this Order, contact the Office of Contract 
Management at 202-287-1507.  

BY ORDER OF THE SECRETARY OF ENERGY:

                                          KYLE E. McSLARROW
                                          Deputy Secretary
					
                                                  

ATTACHMENT 1. PRIMARY DOE ORGANIZATIONS TO WHICH DOE O 481.1C IS APPLICABLE

Office of the Secretary
Office of the Chief Information Officer
Office of Civilian Radioactive Waste Management 
Office of Congressional and Intergovernmental Affairs
Office of Counterintelligence
Departmental Representative to the Defense Nuclear Facilities Safety Board
Office of Economic Impact and Diversity
Office of Electric Transmission and Distribution
Office of Energy Assurance
Office of Energy Efficiency and Renewable Energy 
Energy Information Administration
Office of Environment, Safety and Health
Office of Environmental Management
Office of Fossil Energy 
Office of General Counsel
Office of Hearings and Appeals
Office of Independent Oversight and Performance Assurance
Office of the Inspector General
Office of Intelligence
Office of Legacy Management
Office of Management, Budget and Evaluation and Chief Financial Officer
National Nuclear Security Administration
Office of Nuclear Energy, Science and Technology
Office of Policy and International Affairs
Office of Public Affairs
Office of Science
Office of Security 
Office of Security and Safety Performance Assurance
Secretary of Energy Advisory Board
Southeastern Power Administration
Southwestern Power Administration
Western Area Power Administration  
 

FOOTNOTE 1:  NNSA officials whose responsibilities parallel those of DOE Secretarial Officers are Deputy Administrators and Assistant Deputy Administrators.  


AVAILABLE ONLINE AT:				INITIATED BY:
http://www.directives.doe.gov			Office of Management, Budget and Evaluation/CFO