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NON MEASUREMENT
SENSITIVE
DOE G 440.2B-2
7-18-03
IMPLEMENTATION GUIDE
AVIATION MANAGEMENT, OPERATIONS, MAINTENANCE,
SECURITY, AND SAFETY for use with DOE O 440.2B,
Aviation Management and Safety
[This Guide describes suggested nonmandatory approaches for meeting requirements. Guides are not requirements
documents and are not to be construed as requirements in any audit or appraisal for compliance with the parent Policy,
Order, Notice, or Manual.]
U.S. Department of Energy
Washington, D.C. 20585
DISTRIBUTION: INITIATED BY:
All Departmental Elements Office of Aviation Management/OMBE/CFO
FOREWORD
This Department of Energy (DOE) Implementation Guide is approved for use by the Office of Aviation
Management (OAM) and is available for use by all DOEelementDOE/NNSA elements and their contractors. This
Guide is applicable to DOE Order 440.2B, "AVIATION MANAGEMENT AND SAFETY" (hereafter
referred to as DOE O 440.2B), to the policy that created that Order, and the requirements that are part of
that Order.
Beneficial comments (recommendations for changes, additions, or deletions) should be sent to the
Director, Office of Aviation Management (ME-2.4), U.S. Department of Energy, 1000 Independence
Avenue, SW, Washington, DC 20585, by letter or by sending the self-addressed Standardization
Document Improvement Proposal (DOE F 1300.3) in Attachment A1.
This Guide provides supplemental information regarding the expectations of the Department on specific
provisions of DOE O 440.2B. It identifies acceptable methods of implementing the Order, although
other methods may also be acceptable. It identifies relevant principles and practices by referencing
Government and non-Government standards. The discussions on methods and approaches and other
information are intended to be useful in understanding and implementing the requirements of the Order.
The use of this Guide will facilitate consistency in implementing the Order and help ensure that all of the
provisions of the Order are addressed. This Guide will not supersede any requirements of the Order.
The word "should" is used throughout this Guide to indicate a recommended practice to meet DOE O
440.2B. The word "shall" is used because it denotes an action(s) that must be performed if a requirement
in the Order is to be met.
The statements in this Guide are not substitutes for requirements. If a statement or provision from this
Guide is explicit in a contract or a plan required by a DOE Rule, an enforceable obligation is created by
those documents. Additionally, implementation plans that reference a procedure as the intended
methodology to accomplish an action cause the referenced parts to become mandatory.
TABLE OF CONTENTS
FOREWORD . . . . . . . . . . . . . . . . . . . . . . . . . . . .i
CHAPTER I INTRODUCTION . . . . . . . . . . . . . . . . . . . .1
A. OVERVIEW OF THE DEPARTMENT'S AVIATION PROGRAM . . . . . . .1
B. PURPOSE OF THE GUIDE. . . . . . . . . . . . . . . . . . . .2
C. SUGGESTIONS FOR IMPROVEMENT OF THE GUIDE . . . . . . . . .2
CHAPTER II APPLICATION. . . . . . . . . . . . . . . . . . . . .3
A. DOE AND CONTRACTOR AVIATION ELEMENTS. . . . . . . . . . . .3
B. SCOPE OF THE GUIDE. . . . . . . . . . . . . . . . . . . . .3
CHAPTER III ALTERNATIVE APPROACHES AND METHODS. . . . . . . .4
A. DISCUSSION. . . . . . . . . . . . . . . . . . . . . . . . .4
B. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . .4
CHAPTER IV AVIATION PROGRAM MANAGEMENT. . . . . . . . . . . . .5
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . .5
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . .5
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . .5
D. RESPONSIBILITIES. . . . . . . . . . . . . . . . . . . . . .5
D.1 The Secretary of Energy . . . . . . . . . . . . . . . .5
D.2 Administrator of Nuclear Security . . . . . . . . . . .5
D.3 Office of Aviation Management (OAM) Director. . . . . .5
D.4 Aviation Board of Directors Membership. . . . . . . . .6
D.5 Headquarters Program Elements . . . . . . . . . . . . .7
D.6 Office of Assurance . . . . . . . . . . . . . . . . . .7
D.7 Field Elements. . . . . . . . . . . . . . . . . . . . .7
D.7.1 Recommended Aviation Program Personnel at the Field Element7
E. DISCUSSION. . . . . . . . . . . . . . . . . . . . . . . . .8
F. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . .8
G. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . .8
CHAPTER V MANAGEMENT PERSONNEL QUALIFICATIONS . . . . . . . .9
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . .9
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . .9
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . .9
C.1 Recommended Management Qualifications . . . . . . . . .9
C.1.1 Federal Aviation Program Manager . . . . . . . . . .9
C.1.2 Director of Operations . . . . . . . . . . . . . . .9
C.1.3 Chief Pilot. . . . . . . . . . . . . . . . . . . . 10
C.1.4 Director of Maintenance. . . . . . . . . . . . . . 11
C.1.5 Aviation Safety Officer. . . . . . . . . . . . . . 11
C.1.6 Incidental Pilot Qualifications. . . . . . . . . . 11
D. DISCUSSION. . . . . . . . . . . . . . . . . . . . . . . . 13
E. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 13
F. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . 13
CHAPTER VI AVIATION MANAGER AND AVIATION SAFETY OFFICER TRAINING
PROGRAM. . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 14
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 14
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 14
C.1 Initial Assignment Training . . . . . . . . . . . . . 14
C.2 Recurrent Training. . . . . . . . . . . . . . . . . . 15
C.3 Re-qualification Training . . . . . . . . . . . . . . 15
C.4 Record Keeping. . . . . . . . . . . . . . . . . . . . 15
C.5 Other Suggested Training. . . . . . . . . . . . . . . 16
C.6 Aviation Program Manager/Safety Officer Curriculum (Refer to Tables)16
C.6.1 Initial Training Curriculum Table. . . . . . . . . 16
C.6.2 Recurrent Training Curriculum Table. . . . . . . . 17
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 17
E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . 17
CHAPTER VII FLIGHT CREWMEMBER, CREWMEMBER, NONQUALIFIEDCREWMEMBERQUALIFIED NON-CREWMEMBER
AND MAINTENANCE TECHNICIAN TRAINING PROGRAMS . . . . . . . . . 18
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 18
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 18
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 18
C.1 Categories of Training Flight Crewmembers and Crewmembers18
C.1.1 Initial Training . . . . . . . . . . . . . . . . . 18
C.1.2 Transition Training. . . . . . . . . . . . . . . . 18
C.1.3 Upgrade Training . . . . . . . . . . . . . . . . . 18
C.1.4 Differences Training . . . . . . . . . . . . . . . 18
C.1.5 Recurrent Training . . . . . . . . . . . . . . . . 18
C.1.6 Flight Proficiency Training. . . . . . . . . . . . 18
C.2 Categories of Training NonqualifiedCrewmemberQualified Non-crewmembers and Maintenance Technicians19
C.2.1 Initial Training . . . . . . . . . . . . . . . . . 19
C.2.2 Differences Training . . . . . . . . . . . . . . . 19
C.2.3 Recurrent Training . . . . . . . . . . . . . . . . 19
C.3 Training Program. . . . . . . . . . . . . . . . . . . 19
C.3.1 General. . . . . . . . . . . . . . . . . . . . . . 19
C.3.2 Training Program Curriculum. . . . . . . . . . . . 20
C.3.3 Flight Crewmember Training Requirements. . . . . . 21
C.3.4 Emergency Training . . . . . . . . . . . . . . . . 22
C.3.5 Emergency and Emergency Evacuation Duties. . . . . 24
C.3.6 Demonstration of Emergency Evacuation Procedures . 24
C.3.7 Differences Training . . . . . . . . . . . . . . . 26
C.4 Initial and Recurrent Training Maintenance Personnel and NonqualifiedCrewmemberQualified Non-crewmembers26
C.4.1 Maintenance Technician Training Programs . . . . . 26
C.4.2 NonQualifiedCrewmemberQualified Non-crewmember Training Program27
C.5 Establishing Proficiency Events . . . . . . . . . . . 28
C.5.1 Flight Crewmembers . . . . . . . . . . . . . . . . 29
C.5.2 Recording Events . . . . . . . . . . . . . . . . . 29
C.5.3 Maintenance Technicians. . . . . . . . . . . . . . 29
D. DISCUSSION. . . . . . . . . . . . . . . . . . . . . . . . 30
E. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 30
F. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . 30
CHAPTER VIII AIRCRAFT AND EQUIPMENT. . . . . . . . . . . . . 31
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 31
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 31
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 31
C.1 Civil Airworthiness Standards . . . . . . . . . . . . 31
C.2 Type Certification. . . . . . . . . . . . . . . . . . 32
C.3 Aircraft Previously Type Certificated . . . . . . . . 32
C.4 DOEownedDOE-Federal Helicopters Minimum Equipment . 32
C.5 DOEownedDOE-Federal Aircraft. . . . . . . . . . . . . 33
C.5.1 Equipment Requirements, General. . . . . . . . . . 33
C.5.2 Small Aircraft, Crewmember Interphone Systems. . . 33
C.5.3 Large Aircraft, Public Address and Crewmember Interphone Systems34
C.5.4 Flight Navigator and Long-range Navigation Equipment [14 CFR 125.267]35
C.5.5 Equipment Requirements: Aircraft Operating Under IFR [14 CFR 91.205]35
C.5.6 Radio and Navigational Equipment: Extended Overwater or IFR Operations
[14 CFR 125.203] . . . . . . . . . . . . . . . . . 36
C.5.7 Reduced Vertical Separation Minimum. . . . . . . . 36
C.6 Aviation Life Support Equipment [14 CFR 125.209]. . . 37
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 37
E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . 38
CHAPTER IX AVIATION OPERATIONS . . . . . . . . . . . . . . 39
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 39
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 39
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 39
C.1 Department Requirements Operating DOEAircraftDOE-Federal Aircraft39
C.2 Mission Authorization . . . . . . . . . . . . . . . . 40
C.3 DOE Pre-flight Actions and Operating Information Required40
C.4 DOE Pre-flight Actions Flight Plans . . . . . . . . . 43
C.5 DOE Pre-flight Actions Flight Locating Information. . 43
C.6 DOE Pre-flight Actions Weight and Balance . . . . . . 44
C.7 DOE Pre-flight Actions Airport Requirements . . . . . 44
C.8 DOE Pre-flight Actions Cargo Operations . . . . . . . 45
C.9 DOE Departure Actions and Operations Airman: Limitations on Use of Services
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
C.10 DOE Departure Actions and Operations Airman: Composition of Flight crew46
C.11 DOE Departure Actions and Operations Flight Crewmembers at Controls47
C.12 DOE Departure Actions and Operations Dual Controls Required47
C.13 DOE Departure Actions and Operations Crewmember Information47
C.14 DOE Departure Actions and Operations Crewmembers Other Than Airmen (Essential
Crew). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
C.15 DOE Departure Actions and Operations Weather Minimums49
C.15.1 Fixed-wing Takeoff Minimums . . . . . . . . . . 49
C.15.2 Helicopter Takeoff Minimums . . . . . . . . . . 49
C.15.3 Destination with Alternate. . . . . . . . . . . 49
C.15.4 Destination with Two Alternates . . . . . . . . 49
C.15.5 Destination with No Alternate Required. . . . . 49
C.15.6 Destination with No Alternate Available . . . . 50
C.15.7 Alternate Weather Minimums. . . . . . . . . . . 50
C.15.8 Alternate Airports Outside CONUS. . . . . . . . 50
C.16 DOE Enroute Actions and Operations Oxygen for Medical Use by Crewmembers
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
C.17 DOE Enroute Actions and Operations Manipulation of Controls51
C.18 DOE Enroute Actions and Operations Admission to Flight Deck52
C.19 DOE Enroute Actions and Operations Inspector's Credentials / Admission to Pilots'
Compartment. . . . . . . . . . . . . . . . . . . . . . . . . . 52
C.20 DOE Enroute Actions and Operations Emergencies . . 52
C.21 DOE Enroute Actions and Operations VFR: Minimum Altitudes for Special
Operations. . . . . . . . . . . . . . . . . . . . . . 53
C.22 DOE Enroute Actions and Operations VFR: Visibility Requirements54
C.23 DOE Enroute Actions and Operations VFR: Over-the-Top54
C.24 DOE Enroute Actions and Operations Low Level Operation55
C.25 DOE Enroute Actions and Operations IFR Flight. . . 55
C.26 All Aircraft IFR . . . . . . . . . . . . . . . . . 56
C.27 DOE Enroute Actions and Operations Night Operations56
C.28 DOE Enroute Actions and Operations VFR: Night Vision Goggle Operations57
C.29 DOE Approach Actions and Operations. . . . . . . . 57
C.30 DOE Post Flight Actions and Operations . . . . . . 58
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 58
E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . 59
CHAPTER X EXTERNAL LOADS OPERATIONS. . . . . . . . . . . . . 60
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 60
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 60
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 60
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 60
E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . 61
CHAPTER XI AERIAL APPLICATIONS. . . . . . . . . . . . . . . . 62
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 62
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 62
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 62
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 63
E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . 63
CHAPTER XII AERIAL SENSING AND PHOTOGRAPHY. . . . . . . . . 64
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 64
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 64
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 64
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 64
E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . 64
CHAPTER XIII PIPELINE AND POWERLINE PATROL. . . . . . . . 65
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 65
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 65
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 65
C.1 Crewmember Authority. . . . . . . . . . . . . . . . . 65
C.2 Flight Crewmembers. . . . . . . . . . . . . . . . . . 65
C.3 Crewmember Experience . . . . . . . . . . . . . . . . 65
C.4 Pilot Responsibilities. . . . . . . . . . . . . . . . 66
C.5 Qualified Non-crewmembers (Observer) Responsibilities 66
C.6 Preflight Planning. . . . . . . . . . . . . . . . . . 67
C.7 Flight Time . . . . . . . . . . . . . . . . . . . . . 67
C.8 VFR Operating Limitations and Weather Requirements. . 67
C.9 Patrol Conduct. . . . . . . . . . . . . . . . . . . . 68
C.10 Landing. . . . . . . . . . . . . . . . . . . . . . 69
C.11 Hazard Maps and Location List. . . . . . . . . . . 69
C.12 Dispatcher Communication . . . . . . . . . . . . . 70
C.13 Pilot/Qualified Non-crewmember Communication . . . 70
C.14 Pilot Recordkeeping. . . . . . . . . . . . . . . . 70
C.15 Flight Locating/Emergency Procedures Handbook. . . 70
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 70
E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . 70
CHAPTER XIV SECURITY HELICOPTER OPERATION . . . . . . . . . 71
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 71
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 71
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 71
C.1 Operational Requirements. . . . . . . . . . . . . . . 71
C.1.1 General. . . . . . . . . . . . . . . . . . . . . . 71
C.1.2 Mission Readiness. . . . . . . . . . . . . . . . . 71
C.1.3 Emergency Security Helicopter Operations . . . . . 71
C.1.4 Routine Security Helicopter Operations . . . . . . 72
C.1.5 Special Use of Security Helicopters. . . . . . . . 72
C.1.6 Visual Flight Rules Operations Plan. . . . . . . . 72
C.1.7 Daylight Operations. . . . . . . . . . . . . . . . 72
C.1.8 Night and Night Vision Goggle Operations . . . . . 72
C.1.9 Hazard Mapping . . . . . . . . . . . . . . . . . . 72
C.1.10 Terrain Flight. . . . . . . . . . . . . . . . . 72
C.2 Training Route(s)/Areas . . . . . . . . . . . . . . . 73
C.3 Pilot Training. . . . . . . . . . . . . . . . . . . . 73
C.4 Crewmember Coordination . . . . . . . . . . . . . . . 73
C.5 Use of Helicopters as Firing Platforms and Rules of Engagement73
C.6 Night Vision Goggles. . . . . . . . . . . . . . . . . 74
C.6.1 Operations . . . . . . . . . . . . . . . . . . . . 74
C.6.2 NVG Maintenance. . . . . . . . . . . . . . . . . . 75
C.7 Instrument Flight Rules/Visual Flight Rules Flight. . 75
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 75
CHAPTER XV AVIATION MAINTENANCE . . . . . . . . . . . . . . . 76
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 76
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 76
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 76
C.1 Methods for Compliance with 14 CFR. . . . . . . . . . 76
C.2 Qualifications/Responsibilities . . . . . . . . . . . 77
C.3 Commercial Aviation Service . . . . . . . . . . . . . 77
C.4 DOEownedDOE-Federal Aircraft. . . . . . . . . . . . . 77
C.5 Quality Control Processes . . . . . . . . . . . . . . 78
C.6 Standardized Cost Accounting. . . . . . . . . . . . . 78
C.7 Performance Indicators. . . . . . . . . . . . . . . . 78
C.8 Life Cycle Cost . . . . . . . . . . . . . . . . . . . 78
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 78
E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . 79
CHAPTER XVI AVIATION MANUALS. . . . . . . . . . . . . . . . 80
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 80
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 80
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 80
C.1 Flight Operations Manuals . . . . . . . . . . . . . . 81
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 86
CHAPTER XVII USE OF GOVERNMENT AIRCRAFT FOR OTHER OFFICIAL TRAVEL87
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 87
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 87
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 87
D. RESPONSIBILITIES. . . . . . . . . . . . . . . . . . . . . 87
D.1 Single Traveler . . . . . . . . . . . . . . . . . . . 87
D.2 Multiple Travelers. . . . . . . . . . . . . . . . . . 87
D.3 Travel Approving Authority. . . . . . . . . . . . . . 88
D.4 HQ or Local Office of Aviation Management . . . . . . 88
D.5 General Counsel or Local Chief Counsel. . . . . . . . 88
E. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 89
F. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . 89
CHAPTER XVIII USE OF MILITARY AIRCRAFT. . . . . . . . . . . . 90
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 90
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 90
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 90
C.1 Military Aviation Organizations Operating Under DOE Operational Control90
C.2 Military Aircraft Operations Under DOE Operational Control90
C.3 Military Aviation Organizations Operating Under Military Operational Control90
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 90
CHAPTER XIX USE OF FOREIGN OPERATORS. . . . . . . . . . . . 91
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 91
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 91
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 91
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 91
CHAPTER XX COMMERCIAL AVIATION SERVICES. . . . . . . . . . 92
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 92
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 92
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 93
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 93
CHAPTER XXI AVIATION SAFETY DOCUMENTATION . . . . . . . . . 94
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 94
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 94
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 94
C.1 Identification. . . . . . . . . . . . . . . . . . . . 94
C.2 Takeoff and Landing Capability. . . . . . . . . . . . 94
C.3 Certification Authority . . . . . . . . . . . . . . . 95
C.4 Other Items to Consider . . . . . . . . . . . . . . . 95
C.5 Mission Hazards . . . . . . . . . . . . . . . . . . . 95
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . . 96
CHAPTER XXII AVIATION SAFETY . . . . . . . . . . . . . . . . 97
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . 97
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . 97
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . 97
C.1 Management Responsibility . . . . . . . . . . . . . . 97
C.2 Program Management. . . . . . . . . . . . . . . . . . 97
C.3 Program Elements. . . . . . . . . . . . . . . . . . . 97
C.4 Staffing. . . . . . . . . . . . . . . . . . . . . . . 98
C.5 Qualifications and Training Aviation Safety Personnel 98
C.6 Roles and Responsibilities. . . . . . . . . . . . . . 98
C.7 Aviation Safety Appraisal Program . . . . . . . . . .100
C.8 Program Promotion . . . . . . . . . . . . . . . . . .100
C.9 Reporting of Accidents, Incidents and Hazards . . . .100
C.9.1 Aviation Mishap and Hazard Notification. . . . . .101
C.9.2 AAIRS Mishap and Hazard Reporting. . . . . . . . .101
C.9.3 Processing the AAIRS Reports . . . . . . . . . . .102
C.9.4 "IMMINENT DANGER" Reporting. . . . . . . . . . . .102
C.9.5 Internal Feedback and Reporting Processes. . . . .102
C.9.6 NTSB Reporting . . . . . . . . . . . . . . . . . .103
C.10 Aircraft Accident Prevention Program . . . . . . .104
C.10.1 Purpose . . . . . . . . . . . . . . . . . . . .104
C.10.2 Aircraft Accident Prevention Plan . . . . . . .104
C.10.3 Risk Assessment . . . . . . . . . . . . . . . .104
C.10.4 Education and Training. . . . . . . . . . . . .105
C.10.5 Mission Planning. . . . . . . . . . . . . . . .105
C.10.6 Operational Environment Considerations. . . . .105
C.10.7 Aviation Life Support Equipment . . . . . . . .105
C.10.8 Flight Following. . . . . . . . . . . . . . . .106
C.10.9 Load Calculations . . . . . . . . . . . . . . .106
C.10.10 Maintenance and Inspection Program. . . . . . .106
C.11 Aviation Safety Analysis . . . . . . . . . . . . .106
C.11.1 Aviation Safety Trend Analysis. . . . . . . . .106
C.11.2 Organization of Numerical Data. . . . . . . . .107
C.11.3 Portrayal of Numerical Data . . . . . . . . . .107
C.11.4 Specific Purpose Analysis Techniques. . . . . .107
C.12 Distribution of Aviation Safety Information. . . .107
C.12.1 DOE-Wide Distribution . . . . . . . . . . . . .107
C.12.2 Field-Level Distribution. . . . . . . . . . . .107
C.13 Aviation Safety Committees . . . . . . . . . . . .108
C.13.1 Purpose . . . . . . . . . . . . . . . . . . . .108
C.13.2 Committee Level and Structure . . . . . . . . .108
C.13.3 Responsibilities. . . . . . . . . . . . . . . .108
C.13.4 Committee Management. . . . . . . . . . . . . .108
C.13.5 Schedule. . . . . . . . . . . . . . . . . . . .108
C.13.6 Agenda. . . . . . . . . . . . . . . . . . . . .108
C.13.7 Draft Minutes . . . . . . . . . . . . . . . . .109
C.13.8 Final Minutes . . . . . . . . . . . . . . . . .109
C.13.9 Follow Up . . . . . . . . . . . . . . . . . . .109
C.13.10 Chairing a Meeting. . . . . . . . . . . . . . .109
C.14 Aviation Safety Awards . . . . . . . . . . . . . .109
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . .109
E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . .109
CHAPTER XXIII FLIGHT READINESS REVIEW BOARDS. . . . . . . . .110
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . .110
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . .110
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . .110
D. DISCUSSION. . . . . . . . . . . . . . . . . . . . . . . .110
D.1 Procedures. . . . . . . . . . . . . . . . . . . . . .111
E. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . .111
F. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . .111
CHAPTER XXIV AVIATION ACCIDENT INVESTIGATION . . . . . . . .112
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . .112
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . .112
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . .112
C.1 Notification. . . . . . . . . . . . . . . . . . . . .112
C.2 Requirements. . . . . . . . . . . . . . . . . . . . .112
C.3 DOE Guidance. . . . . . . . . . . . . . . . . . . . .113
C.4 DOE Aviation Procedures . . . . . . . . . . . . . . .113
C.5 DOE Aviation Accident Investigator Qualifications and Experience113
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . .114
E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . .114
CHAPTER XXV AVIATION REPORTING REQUIREMENTS . . . . . . . .115
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . .115
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . .115
C. GENERAL . . . . . . . . . . . . . . . . . . . . . . . . .115
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . .116
E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . .116
CHAPTER XXVI AVIATION SECURITY PROGRAMS. . . . . . . . . . .117
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . .117
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . .117
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . .117
D. DISCUSSION. . . . . . . . . . . . . . . . . . . . . . . .117
D.1 Responsibilities. . . . . . . . . . . . . . . . . . .117
D.1.1 Field Element's Aviation Manager (AM). . . . . . .117
D.1.2 Security Coordinators (ASC). . . . . . . . . . . .117
D.1.3 In-flight Security Coordinator . . . . . . . . . .118
D.2 Recommended Program Elements. . . . . . . . . . . . .118
D.2.1 Personnel with Direct Access to DOEownedDOE-Federal Aircraft118
D.2.2 Personnel with Direct Access to Aircraft Employed by Contract Maintenance
Facilities . . . . . . . . . . . . . . . . . . . . . . . . . .118
D.2.3 Acceptance and Screening of Individuals and Accessible Property119
D.2.4 Remote (off-airport) Operations. . . . . . . . . .121
E. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . .122
CHAPTER XXVII ACQUISITION AND DISPOSAL OF AIRCRAFT. . . . . .123
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . .123
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . .123
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . .123
C.1 Regulations . . . . . . . . . . . . . . . . . . . . .123
C.2 Accountability. . . . . . . . . . . . . . . . . . . .123
C.3 Responsibilities. . . . . . . . . . . . . . . . . . .123
C.4 Excess. . . . . . . . . . . . . . . . . . . . . . . .124
C.5 Controls. . . . . . . . . . . . . . . . . . . . . . .124
C.6 Program Plans . . . . . . . . . . . . . . . . . . . .124
C.7 Cost Analysis . . . . . . . . . . . . . . . . . . . .124
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . .124
E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . .125
CHAPTER XXVIII AVIATION SAFETY AND MANAGEMENT AWARD PROGRAMS126
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . .126
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . .126
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . .126
C.1 Safety Awards Presented . . . . . . . . . . . . . . .126
C.2 Safety Award Responsibilities . . . . . . . . . . . .126
C.3 Safety Award Administration . . . . . . . . . . . . .126
C.4 DOE Aviation Safety Awards Committee. . . . . . . . .127
C.5 Procedures for Aviation Safety Awards . . . . . . . .127
C.6 Safety Award for In-Flight Actions. . . . . . . . . .127
C.7 Award for Accident-Free Flying. . . . . . . . . . . .128
C.8 Safety Award Categories . . . . . . . . . . . . . . .129
C.8.1 Award Categories for Pilots. . . . . . . . . . . .129
C.8.2 Award Categories for Aircrew Members and Qualified Non-crewmembers129
C.8.3 Award Categories for Aviation Managers . . . . . .129
C.8.4 Procedures . . . . . . . . . . . . . . . . . . . .129
C.8.5 Exceptions . . . . . . . . . . . . . . . . . . . .130
C.9 Award for Significant Contributions in Aviation Safety130
C.9.1 Standard . . . . . . . . . . . . . . . . . . . . .130
C.9.2 Criteria . . . . . . . . . . . . . . . . . . . . .130
C.9.3 Awards . . . . . . . . . . . . . . . . . . . . . .130
C.9.4 Procedures . . . . . . . . . . . . . . . . . . . .130
C.10 Secretary's Award for Outstanding Contributions in Aviation Safety131
C.10.1 Standard. . . . . . . . . . . . . . . . . . . .131
C.10.2 Criteria. . . . . . . . . . . . . . . . . . . .131
C.10.3 Awards. . . . . . . . . . . . . . . . . . . . .131
C.10.4 Procedures. . . . . . . . . . . . . . . . . . .131
C.11 DOE Organizational Aviation Safety Awards. . . . .131
C.12 Aviation Management Awards Program . . . . . . . .132
C.12.1 Aviation Program Award. . . . . . . . . . . . .132
C.12.2 Aviation Management Professional Award. . . . .132
C.12.3 Process (How to Submit Nominations) . . . . . .132
C.12.4 Criteria. . . . . . . . . . . . . . . . . . . .133
C.12.5 Areas to Address in the Nomination. . . . . . .133
C.12.6 The Awards Ceremony . . . . . . . . . . . . . .135
D. APPLICABLE STANDARDS. . . . . . . . . . . . . . . . . . .135
E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . .135
CHAPTER XXIX AVIATION PERFORMANCE INDICATORS . . . . . . . .136
A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . .136
B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . .136
C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . .136
ATTACHMENT 11 DOE F 1300.3 . . . . . . . . . . . . . . . . .137
ATTACHMENT 22 ACRONYMS . . . . . . . . . . . . . . . . . . .138
ATTACHMENT 3 DEFINITIONS . . . . . . . . . . . . . . . . . .139
APPENDIX A: Sample General Counsel Memorandum . . . . . . . .145
APPENDIX B: Sample Chief Counsel Memorandum . . . . . . . . .146
APPENDIX C: Sample General Counsel Memorandum (Local Coordination)147
APPENDIX D: Travel Approval Workflow Diagrams . . . . . . . .149
CHAPTER I INTRODUCTION
A. OVERVIEW OF THE DEPARTMENT'S AVIATION PROGRAM
DOEaircraftGovernment aircraft are used to support the four core programs; National Security, Environmental
Quality, Science, and Energy Resources. The aircraft operations that support these programs are: cargo,
hazardous materials, and personnel transportation; aerial patrol such as pipeline, powerline, and security;
aerial photography; research and development; aerial survey such as atmospheric, biological,
environmental, and radiological assessment; aerial applications; rotorcraft external load operations for
construction; and operations with remotely operated aircraft (ROA) formerly known as unmanned air
vehicles for atmospheric research. Additionally, a varying number of Commercial Aviation Services
(lease, contract, rental, and charter) aircraft are used. Aviation operations range from the use of a single
aircraft to complex missions involving numerous aircraft.
The Secretary of Energy issued DOE O 440.2B, AVIATION MANAGEMENT AND SAFETY, to
institutionalize a framework within which the aviation program of DOE and NNSA is conducted. The
Order establishes requirements to assure the effectiveness, efficiency, security, and safety of the aviation
program. These parameters are measured in terms of dollars, time, and the elimination of injuries and
losses in the Department's aviation operations.
The responsibility for implementing the requirements of DOE O 440.2B is applicable to the requirements
and rules governing DOE and NNSA elements and to contractors of DOE and NNSA elements that
conduct aviation operations of any kind using DOEownedDOE-Federal aircraft, Commercial Aviation Services
providers, or military aircraft. These requirements are not applicable to official travel of individuals, or
the shipment of cargo, on scheduled United States Flag air carriers. Most of the requirements are not
applicable to aircraft under the operational control of other Federal and State agencies or the Department
of Defense.
To facilitate and improve communications within the Department, the Secretary of Energy appointed the
Director, Office of Aviation Management (OAM) as the DOE Senior Aviation Management Official and
an Aviation Board of Directors. The OAM Director is responsible for the policy, requirements,
implementation guidelines, and technical standards of the Department's aviation program. The OAM
Director is also responsible for: providing technical assistance and guidance and is the focal point for the
collection, retention, evaluation, and dissemination of aviation information; representing the Department
to other government agencies concerning aviation operations, safety, airworthiness and reporting issues;
and approving aviation implementation plans. In addition, the OAM Director exercises the decision
authority on requests for variances to the mandatory directives within the program and the acquisition
and disposal of Federal aircraft.
The OAM Director chairs the Aviation Board of Directors. The members of the Aviation Board of
Directors come from the Headquarters Pprograms Offices and DOE/NNSA Field elements that are
responsible for the day-to-day management of aviation. The Aviation Board of Directors recommends
broad policy and procedures for the procurement, operations, safety, and disposal of DOEaircraftDOE-Federal
aircraft and aviation services to the Departmental policy review processField Management
Council.
The requirements in DOE O 440.2B are delineated in seven broad groups; management, training, aviation
operations, airworthiness, safety, reporting, and official travel on aircraft. An aviation implementation
plan (See Attachment 31, Definitions) detailing the procedures for complying with the Order is required to
be submitted for review and approval. The aviation operations and airworthiness requirements pertain to
civil and public aircraft operations. Departmental standards for civil and public aircraft are equal to or
more stringent than those in Title 14 CFR, Chapter 1, the Federal Aviation Regulations.
B. PURPOSE OF THE GUIDE
This Guide provides detailed information to help all personnel, responsible for a part of the aviation
program, understand and comply with the rules and regulations applicable to their assignments. By so
doing, the goals and missions of the Department will be achieved.
This Guide has been prepared to assist DOE Field elements in complying with DOE O 440.2B. It
presents an acceptable way to comply with each of the requirements applicable to the various
components of the aviation program of the Department.
This Guide is formatted in broad and narrow areas because of the nature of the subject matter. It is not
meant to be all inclusive. For those subjects not presented in detail, there are references that contain
additional information. For additional information contact the Director, Office of Aviation Management
or your local Federal Aviation Administration (FAA) office.
C. SUGGESTIONS FOR IMPROVEMENT OF THE GUIDE
To be useful, this Guide must be accurate, current, and complete. This Guide must be a living document
and reflect the needs of the users and changes that occur with time.
Users are urged to provide beneficial comments for improving this Guide. The comments should be sent
to the Director, Office of Aviation Management (ME-2.4), U.S. Department of Energy, 1000
Independence Avenue, SW, Washington, DC 20585, by letter or by sending the pre-addressed
Standardization Document Improvement Proposal (DOE F 1300.3) in Attachment 1A to this Guide.
CHAPTER II APPLICATION
A. DOE AND CONTRACTOR AVIATION ELEMENTS
This Guide is applicable to the requirements and rules governing DOEelementDOE/NNSA elements and to
contractors of DOEelementDOE/NNSA elements that conduct aviation operations of any kind using DOEownedDOE-Federal
aircraft, Commercial Aviation Service providers, or military aircraft not under the control of DoD. It is
not applicable to the requirements governing travel by individuals, or the shipment of cargo, on
scheduled U.S. Flag air carriers.
B. SCOPE OF THE GUIDE
This Guide encompasses the requirements for the operation of public and civil aircraft operations by
DOEelementDOE/NNSA elements and DOE contractors. One preferrable way to comply with each requirement is
presented and discussed in "DISCUSSION" sections of this Guide, alternatives that achieve the same
results or level of safety may be used.
DOE and Federal Aviation Regulations (FAR) are both performance-oriented and specification-oriented.
Methods to comply with the former are given in FAA Advisory Circulars. The circulars are referenced in
this Guide, but not contained herein. References to other advisory and standards documents also are
given. Sample manuals and documents may be requested from the Director, Office of Aviation
Management (ME-2.4) or the FAA.
This Guide contains general principles and suggestions for all types of aviation missions. It does not,
however, contain details specific to all of the types of aviation operations in the DOE program.
Assistance for unique operations should be requested from the Director, Office of Aviation Management. CHAPTER III ALTERNATIVE APPROACHES AND METHODS
A. DISCUSSION
This Guide contains technical standards and preferrable methods necessary for complying with the
requirements for DOE public and civil aircraft operations. The methods presented may not be entirely
appropriate for the specific aviation operation conducted by a DOE or contractor element. In such cases,
an alternate approach that meets the intent of this guide may be presented in the implementation plan of
the DOE Field element. Each Field element should utilize established risk management protocols
(Integrated Safety Management) for operations or maintenance, and for operations outside those
recognized by this guide or established within the Field element's approved aviation Iimplementation pPlan.
Use of the alternate approach or method should result in at least an equivalent level of effectiveness,
efficiency, security, and safety as the compliance methods given herein.
B. GENERAL INFORMATION
Aircraft in the DOE aviation program are used for Departmental purposes and are identified as "public"
or "civil", depending on the operation the aircraft is performing. If it is a civil operation (e.g., carrying
passengers) the organization must adhere to FAA regulations during that flight. Public aircraft
operations (e.g., security patrol, transportation of mission personnel, emergency response) are self-
regulated by DOE. In addition, operations in the National Airspace System, as defined by law, are
regulated by the FAA regardless of the status of the aircraft. As a consequence of this diversity, several
of the FARs are noted in DOE O 440.2B and this Guide. The "GENERAL" AND "DISCUSSION"
sections of this Guide contain details on the requirements in DOE O 440.2B and the FAR.
CHAPTER IV AVIATION PROGRAM MANAGEMENT
A. PURPOSE
The purpose of this section is to ensure that an adequate management structure exists for an effective,
efficient, secure, and safe aviation operation.
B. APPLICABILITY
This section sets forth the recommendations for the establishment of an aviation management structure
for all DOE/, NNSA, and contractor elements.
C. GENERAL
The management structure of the DOE/ anNNSA aviation programs are modeled after Federal Aviation
Administration certificated air carriers and most corporate aviation programs. The DOE and NNSA
structure includes a designated Senior Aviation Management Official, a Board of Directors, and aviation
staff at DOE Headquarters. In addition, the structure also includes designated Federal Aviation Program
Managers and Aviation Safety Officers in the field, who conduct and/or oversee the day-to-day aviation
operations, whether the operation is Federally operated or contracted. Federal aviation management
personnel ensure that DOE and NNSA aviation operations are effective, efficient, secure and safe; that
Departmental personnel are qualified and trained; that aircraft, whether Federal or Commercial Aviation
Services are airworthy; and there is compliance with policy statements, regulations, requirements, and
procedures.
D. RESPONSIBILITIES
D.1 The Secretary of Energy: Is responsible for appointing a Senior Aviation Management Official
and an Aviation Board of Directors.
D.2 Administrator of Nuclear Security: Is responsible for Aapprovinges aAviation iImplementation
Pplans (AIP) submitted by NNSA elements after receiving a recommendation from the Director,
Office of Aviation Management. In addition, the Administrator Iimplements effective aviation
operations, airworthiness, security and safety programs that meet the requirements of the DOE O
440.2B. The Administrator also Iidentifies the major facilities management contracts to which
the DOE O 440.2B, Contractor Requirement's Document applies.
D.3 Office of Aviation Management (OAM) Director: Serves as the DOE Senior Aviation
Management Official and provides recommendations to the Secretary of Energy and the
Administrator, NNSA, for the safe, efficient, secure and reliable management of aircraft used by
DOE. In addition, the Director chairs the DOE Aviation Board of Directors and nominates
candidates for Board membership to the Director, Office of Management, Budget and
Evaluation/CFO for approval.
The Director is responsible for implementing policies, procedures, practices, and systems
that provide for the highest professional standards for aviation operations and airworthiness
as well as for aviation safety, security, effectiveness and efficiency. The Director also
approves the selections of the types of aviation assets or services required to carry out the
respective aviation missions for DOEelementDOE/NNSA elements and independent operating entities
that are not part of the NNSA, based on OMB Circular A-76 studies and in collaboration
with DOE program and Field elements. The OAM Director will review and make
recommendations for or against selections to the Administrator for Nuclear Security
submitted by NNSA elements. If a difference of opinion develops between the OAM
Director, and the NNSA Administrator regarding selections of the types of aviation assets or
services required, they will bring the issue to the Secretary or Deputy Secretary for resolution
or direction. The OAM Director also provides for the final approval for the acquisition and
disposal of Departmental aviation assets and approves AIPs for non-NNSA elements of DOE
and makes recommendations to the Administrator for Nuclear Security on the AIPs
submitted by NNSA elements. The OAM Director is the approving authority for any
deviations from or waivers to or from the requirements of the DOE is Order 440.2B for non-
NNSA elements of DOE and makes recommendations regarding any deviations or waivers to
the Administrator for Nuclear Security for NNSA elements.
D.4 Aviation Board of Directors Membership: The OAM Director, acting as Senior Aviation
Management Official, is designated as Chairperson of the Board of Directors. The Board
consists of members appointed by the Director, Office of Management, Budget and
Evaluation/CFO (ME-1) from a list of nominees submitted by the Senior Aviation Management
Official. The Board may have a maximum of 20 members, consisting of one nominee for regular
membership submitted from each of the following organizations:
Office of Management, Budget and Evaluation/CFO
Office of Aviation Management
Defense Programs Lead Program Secretarial Offices (LPSO) (Emergency Response
and Weapons Maintenance)
Science LPSO (Office of Biological and Environmental Research)
Office of Security LPSO (Site Security)
Office of Fossil Energy
Office of Nonproliferation and National Security
Bonneville Power Administration
Southwest Power Administration
Western Area Power Administration
Office of Transportation Safeguards
Chicago Operations Office
Idaho Operations Office
Nevada Site Office
Lawrence Livermore Site Office
Oak Ridge Operations Office
Richland Operations Office
Savannah River Site Office
Strategic Petroleum Reserve Program Management Office
The DOE Aviation Board of Directors recommends broad policy, regulations, and procedures for
the procurement, operations, airworthiness, safety, and disposal of DOEaircraftDOE-Federal aircraft to the
Department's policy approval process. Additionally, Operations Offices, Power Administrations,
and independent offices of the Department are responsible for the day-to-day aviation operations,
safety, security and maintenance programs. Lead Program Offices are responsible for broad
program strategy, policy definition, evaluation and oversight (those LPSOS which are also
assigned responsibility for one or more field locations also have site-wide Integrated Safety
Management, business management and site service responsibilities).
D.5 Headquarter Program Elements: Are responsible forto developing and implementing effective
aviation operations, airworthiness, securiety and safety programs that meet the requirements of
DOE O 440.2B and ensure the effectiveness of contractor aviation operations, airworthiness,
security and safety programs.
D.6 Office of Assurance: Is responsible for conducting independent aviation safety oversight.
D.7 Field Elements: Elements with DOE- or NNSA-owned Federal aircraft should have a Federal Aviation Manager
appointed by the respective Head of a DOE or NNSA Field element that manages the day-to-day
aviation operations for that element. The recommended minimum management positions
responsible for DOE- and NNSA-Federal aircraft will be covered in the following paragraphs of this
document. For recommended management qualification requirements refer to Chapter V.
D.7.1 Recommended Aviation Program Personnel at the Field Eelement level operating DOEownedDOE-
Federal aircraft.
Each Field element that has Federal personnel managing and operating more than three
DOEownedDOE-Federal aircraft, should have enough qualified management personnel in the
following or equivalent positions to ensure safety and effectiveness in its operations:
(a) Aviation Program Manager (Federal) or Director of Operations (Federal);
(b) Chief Pilot (Federal);
(c) Director of Maintenance (Federal); and
(d) Aviation Safety Officer (Federal).
Each Field element that operates more than three DOEownedDOE-Federal aircraft that has
contractors operating and managing the aircraft, should have enough qualified
management personnel in the following or equivalent positions to ensure safety and
effectiveness in its operations:
(a) Aviation Program Manager (Federal);
(b) Aviation Safety Officer (Federal);
(c) Aviation Program Manager (Contractor) or Director of Operations (Contractor);
(d) Chief Pilot (Contractor);
(e) Director of Mmaintenance (Contractor); and
(f) Aviation Safety Officer (Contractor).
Each Field element that has Federal personnel managing and operating more than one
but less thanwith three or less DOEownedDOE-Federal aircraft, should have enough qualified management
personnel in the following or equivalent positions to ensure safety and effectiveness in
its operations:
(a) Aviation Program Manager (Federal) and/or
(b) Aviation Safety Officer (Federal).
Each Field element that has contractors managing and operating more than one but less
than three DOEownedDOE-Federal aircraft, should have enough qualified management personnel
in the following or equivalent positions to ensure safety and effectiveness in its
operations:
(a) Aviation Program Manager (Federal) and/or
(b) Aviation Safety Officer (Federal); and
(c) Director of Operations (Contractor); or
(d) Chief Pilot (Contractor); and
(e) Director of Mmaintenance (Contractor).
D.7.2 Recommended Aviation Program Personnel at the Field Eelement level that utilizes only
Commercial Aviation Service providers.
A DOE or NNSA Field element procuring Commercial Aviation Service providers, on an
occasional basis or frequent basis, should appoint a collateral duty Aviation Manager
and/or Aviation Safety Officer or request support from the Director, Office of Aviation
Management or a field elementoffice with experienced aviation management staff.
D.7.3 Each Field element should:
(a) Set forth the duties, responsibilities, and authorities of the personnel required by this
section in the Field element's AviationImplementation PlanAviation implementation plan or aviation operations
manual as required by DOE O 440.2B;
(b) List in the plan or manual as required by DOE O 440.2B, the name of the person or
persons assigned to those positions; and
(c) Within a reasonable time, notify the Director, Office of Aviation Management of any
change made in the assignment of persons to the listed positions.
E. DISCUSSION
Upon request by the Field element mManager, the OAM Director may concur with and recommend
approval of different positions or numbers of positions than those listed in paragraphs D.7.1 and D.7.21
through 4, of
this section for a particular operation, if the Field element mManager shows that it can perform its
operations safely and effectively under the direction of fewer or different categories of management
personnel.
F. APPLICABLE STANDARDS
DOE Order 440.2B, Aviation Management and Safety
14 CFR Chapter 1, Part 119
G. SUPPLEMENTAL GUIDANCE
NBAA Aircraft Management Guide
HAI SAFETY MANUAL
CHAPTER V MANAGEMENT PERSONNEL QUALIFICATIONS
A. PURPOSE
The purpose of this section is to ensure that management personnel are adaquately qualified to ensure the
effectiveness, efficiency, security and safety of aviation operations.
B. APPLICABILITY
This section is applicable to all DOE/ and NNSA and contractor elements that operate government aircraft.
C. GENERAL
The qualifications of management and safety personnel of the DOE and NNSA aviation programs are
modeled after Federal Aviation Administration certificated air carriers and most corporate aviation
programs. The minimum Federal management positions listed in Chapter IV, Section D.78 responsible for
DOE- and NNSA-OwnedFederal aircraft or CAS providers are covered in the approved DOE Technical Qualification
Standard for DOE Aviation Managers and Aviation Safety Officers which require compliance within 18
months of assignment in accordance with DOE O 440.2B; the following
management qualifications are recommended.
C.1 Recommended Management Qualifications
C.1.1 Federal Aviation Program Manager
A person should not serve as an Aviation Program Manager unless he knows the contents
of the Field element's policies and procedures manual and/or aviation implementation
plan required by DOE O 440.2B, applicable DOE and NNSA policies, the provisions of
this guide and other applicable regulations necessary for the proper performance of the
person's duties and responsibilities. The person should have completed or be able to
complete the Technical Qualification Standard for DOE Aviation Managers within 18
months of assignment. This person will have the overall responsibility for ensuring the
aircraft operations conducted by the Field element are effective, efficient, secure and
safe and in compliance with DOE O 440.2B, applicable Federal Aviation Regulations,
Federal Management Regulations, Federal Travel Regulations, and Federal Property
Management Regulations.
C.1.2 Director of Operations (Federal or Contractor)
A person should not serve as Director of Operations unless that person knows the
contents of the Field element's policies and procedures manual and/or aviation
implementation plan required by DOE O 440.2B, the provisions of this guide and other
applicable regulations necessary for the proper performance of the person's duties and
responsibilities and:
C.1.2.1 The Director of Operations of a Field element conducting any operations for
which the pilotin commandpilot-in-command is required to hold an Airline Transport Pilot
certificate under 14 CFR Part 61 or required by the Field element should:
(a) Hold or have held an Airline Transport Pilot certificate; or
(b) Have at least 3 years of experience as pilotin commandpilot-in-command of an aircraft in the
civil government, military, or operated under parts 121, 125, or 135 of the
FAR; or
(c) Have at least 3 years of experience as Director of Operations in civil
government, military or with a certificate holder operating under parts 121,
125, or 135 of the FAR.
C.1.2.2 The Director of Operations of a Field element who is not conducting any
operation for which the pilotin commandpilot-in-command is required to hold an Airline
Transport Pilot certificate under 14 CFR Part 61 or required by the Field
element should:
(a) Hold or have held a commercial pilot certificate; or
(b) Have at least 3 years of experience as a pilotin commandpilot-in-command of an aircraft
operated in the civil government, military, or operated under parts 121,
125, or 135 of the FAR; or
(c) Have at least 3 years of experience as Director of Operations in civil
government, military or with a certificate holder operating under parts
121, 125, or 135 of the FAR.
C.1.3 Chief Pilot (Federal or Contractor)
A person should not serve as Chief Pilot unless that person knows the contents of the
Field elements's policies and procedures manual and/or aviation implementation plan
required by DOE O 440.2B, DOE and NNSA policies, the provisions of this guide and
other applicable regulations necessary for the proper performance of the person's duties
and responsibilities, and:
C.1.3.1 The Chief Pilot of a Field element conducting any operation for which the pilotin
commandpilot-
in-command is required to hold an Airline Transport Pilot certificate under 14
CFR Part 61 or required by the Field element should:
(a) Hold a current Airline Transport Pilot certificate with appropriate ratings for
at least one of the types of aircraft used; and
(b) Hold a current Flight Instructors Rating in the category and class of aircraft
to be operated and hold an Instrument Instructors Rating, if flight operations
are conducted under instrument conditions; and
(cb) Have at least 3 years of experience as a pilotin commandpilot-in-command of an aircraft
under parts 121, 125, or 135 of the FAR or military or civil government
service.
C.1.3.2 The Chief Pilot of a Field element who is not conducting any operation for
which the pilotin commandpilot-in-command is required to hold an Airline Transport Pilot
certificate under 14 CFR Part 61 or required by the Field element should:
(a) Hold a current, commercial pilot certificate with an instrument rating. If an
instrument rating is not required for the pilotin commandpilot-in-command, the Chief Pilot
must hold a current, commercial pilot certificate;
(b) Hold a current Flight Instructors Rating in the category and class of aircraft
to be operated and hold an Instrument Instructors Rating, if flight operations
are conducted under instrument conditions; and
(c) Have at least 3 years of experience as a pilotin commandpilot-in-command of an aircraft
under parts 121, 125, or 135 of the FAR or military or civil government
experience.
C.1.4 Director of Maintenance (Federal or Contractor)
C.1.4.1 A person should not serve as a Director of Maintenance unless that person knows the
maintenance sections and contents of the Field element's policies and procedures manual
and/or aviation implementation plan required by DOE O 440.2B, DOE and NNSA
policies, the provisions of this guide and other applicable regulations necessary for the
proper performance of the person's duties and responsibilities, and:
(a) Hold a mechanic certificate with both airframe and power plant ratings; and
(b) Have at least three years of maintenance experience as a certificated mechanic on
aircraft, including, at the time of appointment as Director of Maintenance, the recent
experience requirements of Part 65, Section 65.83 of the FAR in the same category
and class of aircraft used by the Field element, or at least three years of experience
with a certificated airframe repair station, including one year in the capacity of
approving aircraft for return to service;and
(c) Have at least 3 years of experience as Director of Maintence in civil government,
military or with a certificate holder operating under parts 121, 125, or 135 of the
FAR.
C.1.5 Aviation Safety Officer (Federal or Contractor)
C.1.5.1 A person should not serve as an Aviation Safety Officer unless that person knows the
operations and maintenance sections of the contents of the Field element's polices and
procedures manual and/or aviation implementation plan required by DOE O 440.2B,
DOE and NNSA policies, the provisions of this guide and other applicable regulations
necessary for the proper performance of the person's duties and responsibilities. The
person mustshould have completed or be able to complete the Technical Qualification Standard
for DOE Aviation Safety Officer within 18 months of assignmentin accordance with DOE O 440.2B. In addition, the
person should:
(a) Hold or have held an Airline Transport Pilot or Commercial Pilot certificate;
(b) Have at least 3 years of experience as a safety professional, or
(bc) Has completed an approved aviation safety management training program.
C.1.6 Incidental Pilot Qualifications (Federal Personnel Only)
C.1.6.1 An organization may use the Field element's designated Federal Aviation
Manager or Aviation Safety Officer, but not both, as an incidental pilot (DOE O
440.2B). An incidental pilot must be a full-time Federal employee of DOE that is
responsible for managing and/or operating DOEownedDOE-Federal aircraft. The assigned aviation
manager or safety professional must be responsible for the direct management or
oversight of DOEownedDOE-Federal aircraft. The requirements of Section 4.h., 2.d of the orderOrder
440.2B and this section of the guide do not apply to a Federal Aviation Manager or
Aviation Safety Officer who's position description and primary duty is that of a Pilot, GS
2181.
C.1.6.2 The use of incidental pilots should be on a closely controlled and limited
basis, to supplement or assess flight operations. The direction given in the Oorder was
meant to limit the use of incidental pilots in flight programs that have a limited amount
of annual flying. OAM is an advocate for aviation managers actively flying to ensure the
operations are effective, efficient, secure and safe. However, because some of the
emergency response and security programs are limited in the amount of annual flight
hours, the intent of the Oorder was to have each manager or safety professional weigh the
need to fly against that of impacting the full-time pilot's ability to maintain proficiency.
Therefore, each organization should determine the impact and benefit of using incidental
pilots before deciding to do so.
C.1.6.3 The qualifications and processes for using these staff members must be
included in the Field element's AIP and, if applicable, the contractor's aviation
procedures or operations manual, refer to the orderOrder 440.2B sectionSection 4.h., 2.d.
C.1.6.4 As stated in the Order, the use of the Aviation Manager or Safety Officer is
prohibited unless the pilot(s) meet the following criteria:
(a) holds an appropriate pilot rating for the operation being conducted and a type
rating, if required;
(b) has a valid FAA Class II or Class I medical certificate, as prescribed by Title 14
CFR, Chapter 1;
(c) for instrument ratings: 1) airplane pilots must hold a current airplane instrument
rating; and 2) helicopter pilots must hold a helicopter instrument rating, if the
operation requires flight under instrument conditions;
(d) has a minimum 1200 hours as a pilot in the category and class of aircraft to be
flown;
(e) has a minimum 500 hours as pilot-in-command in the category and class of
aircraft to be flown;
(f) logs at least 15 hours as a pilot in the make and model of aircraft to be flown
during the 45 days preceding assignment as a flight crew member or complete a
formal initial qualification training course in the make and model of aircraft to
be flown;
(g) completes a training course, conducted by the organization, that includes
orientation flights in the type of mission to be flown that addresses crew
resource management and any identified hazards associated with the area or type
of operation and the flight mission profile to be performed;
(h) passes an initial check ride given by the Field element before any flight
operations;
(i) maintains pilot proficiency and qualifications in accordance with the Field
element's requirements;
(j) has a minimal impact on the ability of the full-time flight crew members to
maintain proficiency; and
(k) is limited to a flight crew member assignment commensurate with the pilot's
qualifications and currency; and as approved by the OAM Director.
C.1.6.5 Deviation from this section may be authorized if the person has had
equivalent aeronautical experience. The OAM Director may authorize a deviation for the
Federal employees who are appointed as an Aviation Program Manager, Director of
Operations, Chief Pilot, Director of Maintenance or the Aviation Safety Officer. If an
organization needs to submit a deviation request to the Director, the organization should
ensure the following:
(a) All documentation submitted should be verifiable and accurately state the
experience and qualifications of the person;
(b) Explain what additional training, if any, the organization intends to provide; and
(c) Provide any other pertinent information that may be necessary to assist the
Director in deciding to grant the deviation.
D. DISCUSSION
It is the position of OAM that Federal Aviation Managers and Federal Aviation Safety Officers be
involved with the aviation programs operationally as much as possible. The best method of evaluating
the policies, processes, and procedures is to participate during actual operations. That is the purpose of
DOE O 440.2B sectionSection 4. h. (2) (d) of the order, establishing a baseline qualification for Federal management
personnel who may participate as an incidental pilot. The Field element should evaluate its full-time
pilot flying program and conduct an analysis to determine whether or not an incidental pilot would
adversely impact the ability of the full-time pilot(s) to meet monthly, quarterly, semi-annual, or annual
proficiency goals. In addition, since an incidental pilot must meet the same proficiency and currency
requirements as those of the full-time pilots, programs that have a limited flying program may be
impacted substantially by using an incidental pilot. Other considerations prior to using an incidental
pilot, would be contacting the Contracting Officer to determine, if the Federal Property Management Regulations,
Federal Acquisition Regulations, Department of Energy Procurement Regulations, or the contract will
allow an incidental pilot to operate the aircraft or act in the capacity as a Flight crewmember for
operations that have contractors managing, operating, and maintaining Federal aircraft.
E. APPLICABLE STANDARDS
Title 41 CFR Part 1021-337, Federal Property Management Regulations
Title 14 CFR Parts 119.65, 119.67, 119.69, and 119.71
Classification Act of 1949, which has been codified in Cchapter 51 of Ttitle 5, United States Code
DOE O 360.1B, Federal Employee Training
DOE P 426.1, Federal Technical Capability for Defense Nuclear Facilities
DOE M 426.1-1, Federal Technical Capability Manual
DOE O 440.2B, Aviation Management and Safety
DNFSB Approved Technical Qualification Standards for Aviation Managers and Aviation Safety
Officers
F. SUPPLEMENTAL GUIDANCE
Energy On-Line Learning Center Training for Aviation Managers and Safety Officers
Chapter VI and VII, DOE G 440.2B-X
CHAPTER VI FEDERAL AVIATION MANAGER AND FEDERAL AVIATION SAFETY
OFFICER TRAINING PROGRAM
A. PURPOSE
The purpose of this section is to ensure qualification standardization, and to enhance the safety of
aviation operations through the appropriate training of key Federal personnel.
B. APPLICABILITY
This section is applicable to all DOE/ and NNSA elements that operate government aircraft.
C. GENERAL
This document sets forth the recommended standards for the establishment and maintenance of a training
program for DOE/NNSA Aviation Managers (AMs) and Aviation Safety Officers (ASOs). No personnel
should serve as a DOE/NNSA ASO or AM unless he/she has completed the appropriate initial or
recurrent training phase appropriate to the position they are assigned. There are three basic categories of
training applicable to DOE/NNSA AMs and ASOs. The appropriate category of training is determined
by the individual's previous experience, and duty position. At the conclusion of any category training
curriculum, the individual involved should be able to successfully demonstrate his knowledge of the
regulations, policies, and procedures applicable to the specific block of instruction by correctly
answering 90 percent of the questions on written tests.
C.1 Initial Assignment Training
This training category is for personnel who have not had previous experience with DOE (newly-hired
personnel). It also applies, however, to personnel employed by DOE who have not previously held an
AM or ASO position within DOE. Initial assignment training includes basic indoctrination training and
training for a specific duty position. Since initial assignment training is usually the employee's first
exposure to specific organization methods, systems, and procedures, it is also the most comprehensive of
the three categories of training. The requirements of the Technical Qualification Standards can be found
on the internet at http://cted.inel.gov/cted/qualstd.html.
The initial assignment training for Aviation Managers and Aviation Safety Officers can be found on the
DOE On-line Learning Center under DOE courses. This course satisfies most of the training needs of the
Technical Qualification Program for an Aviation Manager or Aviation Safety Officer of the Department.
Those areas unique to your organization such as aviation implementation plans, aircraft operations, etc.,
need to be assessed locally by the person's supervisor or call the Office of Aviation Management for
assistance.
The course is presented in three sections, called Modules, with a post-test at the end. Module 1 presents
the history and mission of the DOE aviation program and some of the management systems in place
within the Department. Module 2 will provide training on the Directives System along with the newest
Directive, DOE Order 440.2B, Aviation Management and Safety. Module 3 covers the aviation-specific
parts of the Code of Federal Regulations. Once an individual has viewed all three modules, the person
will complete a "post-test" that must be passed with 90% accuracy in order to receive credit for the
course.
The training information will automatically be forwarded to the CHRIS system for inclusion with the
AM or ASO's training records. Here is how to access the course:
(1) Open your browser (Internet Explorer is preferred).
(2) Type http://www.energyolc.com/ into the "address" line (or clicking from here will also
work).
(3) When the site appears, choose Add to Favorites from your Favorites menu to remember the
website location for future use.
(4) Enter your login information:
Your login is first name. last name as it appears in your DOE employee record;
Your password initially is the last four digits of your social security number; and
At this point, a prompt will ask the individual to change his or her password. All
personnel must comply with DOE security regulations when choosing a new password,
which will be explained in detail on the website. Remember the password because you
will need it each time you visit the site.
(5) The Campus Map will appear next. The AM and ASO course is located in the Learning
Center. Click this building (located above the flag) to continue.
(6) Choose DOE Courses from the list that appears next. (For future visits, choose Your Most
Recent Course as a shortcut here)
(7) Choose Training for Aviation Managers and Safety Officers from the list of courses on the
left.
(8) The main course page will appear. Click the Take Course button to launch the course.
(9) The Module menu will appear on the left broken down into lessons. Clicking a lesson will
display a menu on the right containing that lesson's learning topics.
(10) Before beginning the training, you should view the Introduction to this Course lesson at the
top of the menu for an overview of how to maximize your training experience and utilize all
the features available in the course.
C.2 Recurrent Training
This category of training is for an AM or ASO who has been previously trained and qualified by DOE.
The AM/ASO should receive recurrent training annually. If recurrent training has not been completed
within 18 months of the AM or ASO's last training period, that individual must complete re-qualification
training to maintain his/her qualification status.
The recurrent training for Aviation Managers and Aviation Safety Officers can be found on the DOE On-
line Learning Center under DOE courses. The identified training satisfies most of the recurrent training
for an Aviation Manager or Aviation Safety Officer of the Department. Areas unique to an organization
such as aviation implementation plans, aircraft operations, etc., need to be assessed locally by the
person's supervisor or call the Office of Aviation Management for assistance.
C.3 Re-qualification Training
This category of training is for personnel who have been trained and qualified by DOE, but have become
unqualified to serve in a particular duty position due to not receiving recurrent training or a competency
test within an 18 month period. The re-qualification training curriculum is identical to the initial
assignment training.
C.4 ConclusionAt the conclusion of any category training curriculum, the individual involved should
be able to successfully demonstrate his knowledge of the regulations, policies, and procedures
applicable to the specific block of instruction by correctly answering 90 percent of the questions
on written tests.C.4 Record Keeping
Record keeping is an integral part of training. Without adequately documented records, auditors may
question whether the training ever took place. It is imperative that DOE Aviation Managers and Safety
Officers maintain well-organized training records.
C.6 Initial TrainingThe initial training for Aviation Managers and Aviation Safety officers can be
found on the DOE On-line Learning Center under DOE courses. This course satisfies most of the
training needs of the Technical Qualification Program for an Aviation Manager or Aviation
Safety Officer of the Department. Those areas unique to your organization such as Aviation
Implementation Plans, aircraft operations, etc., need to be assessed locally by the person's
supervisor or call the Office of Aviation Management for assistance.
The course is presented in three sections, called Modules, with a Post-test at the end. Module 1 presents
the history and mission of the Department of Energy aviation program and some of the management
systems in place within the Department. Module 2 will provide training on the Directives System along
with the newest Directive, DOE Order 440.2B, Aviation Management and Safety. Module 3 covers the
aviation-specific parts of the Code of Federal Regulations. Once an individual has viewed all three
modules, the person will complete a "post-test" that must be passed with 90% accuracy in order to
receive credit for the course.
The training information will automatically be forwarded to the CHRIS system for inclusion with the
AM or ASO's training records. Here is how to access the course:
Open your browser (Internet Explorer is preferred).]Type www.energyolc.com
http://www.energyolc.com/ into the "address" line (or clicking from here will also work).When the site
appears, choose Add to Favorites from your Favorites menu to remember the website location for future
use.Enter your login information:Your login is first name. last name as it appears in your DOE employee
record;Your password initially is the last four digits of your social security number; andAt this point, a
prompt will ask the individual to change his or her password. All personnel must comply with DOE
security regulations when choosing a new password, which will be explained in detail on the website.
Remember the password because you will need it each time you visit the site.(5) The Campus Map will appear next. The AM and ASO course is located in the Learning Center.
Click this building (located above the flag) to continue.
(6) Choose DOE Courses from the list that appears next. (For future visits, choose Your Most
Recent Course as a shortcut here)
(7) Choose Training for Aviation Managers and Safety Officers from the list of courses on the left.
(8) The main course page will appear. Click the Take Course button to launch the course.
(9) The Module menu will appear on the left broken down into lessons. Clicking a lesson will
display a menu on the right containing that lesson's learning topics.
(10) Before beginning the training, you should view the Introduction to this Course lesson at the top
of the menu for an overview of how to maximize your training experience and utilize all the
features available in the course.C.7 Recurrent TrainingThe recurrent training for Aviation Managers and Aviation Safety officers
can be found on the DOE On-line Learning Center under DOE courses. The identified training
satisfies most of the recurrent training for an Aviation Manager or Aviation Safety Officer of the
Department. Areas unique to an organization such as Aviation Implementation Plans, aircraft
operations, etc., need to be assessed locally by the person's supervisor or call the Office of
Aviation Management for assistance.C.5 Other Suggested Training
University of Southern California, Aviation Safety Officer Course
Emory Riddle College, Aviation Management and Safety Course
Helicopter Association International, Aviation Safety Officer Course
Helicopter Association International, Aviation Manager's Course
Helicopter Association International, Human Factors Course
University of Southern California, Human Factors Course
Transportation Safety Institute, Risk Management
Transportation Safety Institute, Accident Investigation
Transportation Safety Institute, Accident Investigation (Rotorcraft)
Transportation Safety Institute, Accident Investigation (Airplane)
National Transportation Safety Board, Accident Investigation
National Transportation Safety Board, Accident Investigation (Airplane)
C.96 Aviation Program Manager/Safety Officer Curriculum (Refer to Tables)
C.69.1 Initial Training Curriculum Table
MODULE
SUBJECT
TRAINING
HOURS
1
History/Mission DOE Aviation Program History
3
2
Directives System
2
2.1
Introduction to Directives System
3
3
CFRs
2
3.1
Introduction to CFRs
8
4
Applicable Property Regulations/Reporting Requirements
3
5
Accident /Incident Scenarios, AAIRS, and the DOE Safety
Award Program
2
6
Typical Aviation Organizational
Structures/Manuals/Operating Policies
5
7
Charter Operations - Types and Evaluation Techniques
3
8
Implementation Plan-Specific Training
3
9
Mission/Aircraft-Specific Training (as applicable)
TBD by
FIELD
TOTAL
34
C.6.2 Recurrent Training Curriculum Table
MODULE
SUBJECT
TRAINING
HOURS
1
Changes/Updates Applicable to DOE
Policy/OrderOrders/Regulations/Reporting Requirements
4
2
Changes/updates in Non-Doe Regulations
1
3
Accident Prevention Review
1
4
Previous Year Lessons-Learned Forum
1
5
To Be Determined (alternate training subjects annually)
4
TOTAL
11
D. APPLICABLE STANDARDS
Classification Act of 1949, which has been codified in Cchapter 51 of tTitle 5, United States
Code
DOE O 360.1B, Federal Employee Training
DOE P 426.1, Federal Technical Capability for Defense Nuclear Facilities
DOE M 426.1-1, Federal Technical Capability Manual
DOE O 440.2B, Aviation Management and Safety
DNFSB Approved Technical Qualification Standards for Aviation Managers and Aviation
Safety Officers
E. SUPPLEMENTAL GUIDANCE
Energy On-Line Learning Center Training for Aviation Managers and Safety Officers
Chapter V and VII, DOE G 440.2B-X CHAPTER VII FLIGHT CREWMEMBER, CREWMEMBER, NONQUALIFIEDCREWMEMBERQUALIFIED NON-
CREWMEMBER AND MAINTENANCE TECHNICIAN TRAINING
PROGRAMS
A. PURPOSE
The purpose of this section is to ensure qualification standardization, and to enhance the safety of
aviation operations through the appropriate training of flight, mission, and maintenance personnel.
B. APPLICABILITY
This section is applicable to all DOE/ and NNSA and contractors elements that operate DOEownedDOE-Federal aircraft.
C. GENERAL INFORMATION
This section sets forth minimum recommendations for establishment and maintenance of training
programs for flight crewmembers, crewmembers, nonqualifiedcrewmemberqualified non-crewmembers, and maintenance
technicians who operate, perform duties during missions, and maintain DOEownedDOE-Federal aircraft. Personnel
should not serve as a flight crewmember, crewmember, nonqualifiedcrewmemberqualified non-crewmember, or perform
maintenance on DOEownedDOE-Federal aircraft unless he/she has completed the appropriate initial or recurrent
training phase appropriate to the position they are assigned and is current and proficient. There are sixfive
basic categories of training applicable to flight crewmembers and crewmembers and there are three basic
categories of training for nonqualified crewmemberqualified non-crewmembers and maintenance technicians. The appropriate
category of training is determined by the individual's previous experience and duty position.
C.1 Categories of Training Flight Crewmembers and Crewmembers
C.1.1 Initial Training: The training required for flight crewmembers who have not qualified
and served in the same capacity on an aircraft.
C.1.2 Transition Training: The training required for flight crewmembers who have qualified
and served in the same capacity on another aircraft.
C.1.3 Upgrade Training: The training required for crewmembers who have qualified and
served as second-in-command or other duties on a particular aircraft type, before they
serve as pilotin commandpilot-in-command or other crewmember duties on that aircraft.
C.1.4 Differences Training: The training required for flight crewmembers who have qualified
and served on a particular type aircraft, when the Aviation Program Manager, Chief Pilot or Safety
Officer finds differences training is necessary before a crewmember serves in the same
capacity on a particular variation of that aircraft.
C.1.5 Recurrent Training: The training required for flight crewmembers to remain adequately
trained in
each aircraft, crewmember position, and type of operation in which the crewmember
serves.
C.1.6 Flight Proficiency Training: The number of maneuvers, procedures, or functions that
must be conducted in the aircraft to maintain mission proficiency within a specified time
period.
C.2 Categories of Training NonqualifiedCrewmemberQualified Non-crewmembers and Maintenance Technicians
C.2.1 Initial Training: The training required for maintenance technicians or nonqualifiedcrewmemberqualified non-
crewmembers who have been recently hired or not served in the same capacity within the
maintenance or flight organization.
C.2.2 Differences Training: The training required for maintenance personnel or nonqualifiedcrewmemberqualified non-
crewmembers who have qualified and performed maintenance or performed mission
duties on a particular type aircraft, when the Aviation Program Manager, Safety Officer
or Director of Maintenance finds differences training is necessary before performing
maintenance or conducting mission duties on a particular variation of that aircraft or a
different type of aircraft. Refer to Chapter VII C.4.
C.2.3 Recurrent Training: The training required for maintenance personnel or nonqualifiedcrewmemberqualified non-
crewmembers to remain adequately trained and currently proficient in the processes,
procedures, and equipment necessary to maintain and inspect each aircraft or perform
mission duties while on board an aircraft.
C.3 Training Program
C.3.1 General
C.3.1.1 Each DOEelementDOE/NNSA element should establish or ensure a written training program
is established, t he program should:
(a) Establish and provide a training program that eEnsures that each flight crewmember, flight instructor, check airman, maintenance
technician, nonqualifiedcrewmemberqualified non-crewmember, and each person assigned duties for the
carriage and handling of hazardous materials (as defined in 49 CFR 171.8) is
adequat ely trained to perform their assigned duties.
(b) Describe the ground and flight training facilities and/or where the organization
obtains the facilities, including the process used to ensure the adequacy of the
facilit ies.
(c) Establish qualifications forof the ground instructors used for the training.
(d) Provide and keep current for each aircraft type used and, if applicable, the particular
variations within the aircraft type, appropriate training material, examinations,
forms, instructions, and procedures for use in conducting the training and checks
recommended in this guide.
(e) Describe the number of flight instructors, check airmen, maintenance instructors and
simulator instructors used to conduct the flight training, flight checks, ground and
maintenance training, simulator training courses or identify what organization
provides the flight instructors, check airmen, maintenance instructors and simulator
instructors recommended by the guide.
(f) Identify each instructor, supervisor, or check airman who is responsible for a
particular ground training subject, segment of flight training, course of training,
flight check, or competence check under the organization's program:
(1) Should certify as to the proficiency and knowledge of the flight crewmember,
crewmember, nonqualifiedcrewmemberqualified non-crewmember, flight instructor, check airman, or
maintenance technician concerned upon completion of that training or check.
That certification should be made a part of the flight crewmember's,
crewmember's, nonqualifiedcrewmemberqualified non-crewmember's, or maintenance technician's
record.
(2) When the certification recommended by this paragraph is made by an entry in a
computerized record keeping system, the certifying instructor, supervisor, or
check airman, must be identified with that entry. However, the signature of the
certifying instructor, supervisor, or check airman, is not required for
computerized entries.
(g) Identify all proficiency checks and knowledge tests.
(h) All proficiency checks and knowledge tests which should be performance
based using a measurable scale to determine the flight crewmember's,
crewmember's, nonqualifiedcrewmemberqualified non-crewmember's or maintenance technician's mastery of
the sub ject or task.
(hi) Identify training subjects that apply to more than one aircraft or flight
crewmember, crewmember, nonqualifiedcrewmemberqualified non-crewmember position or maintenance position and
that have been satisfactorily completed and identify previous training while
employed by the organization for another aircraft or another flight crewmember,
crewmember, nonqualifiedcrewmemberqualified non-crewmember position or maintenance position. That training
need not be repeated during subsequent training other than recurrent training.
(ji) Identify aircraft simulators and other training devices that may be used in the
organization's training program, if approved by the FAA. Simulators or other
training devices used for nonqualifiedcrewmemberqualified non-crewmember training are not required to be
FAA approved.
(jk) Ensure whenever a flight crewmember, crewmember, nonqualifiedcrewmemberqualified non-crewmember or
maintenance technician, who is required to take training under the organization's
program, completes the training during the month or in the calendar month before, or
after the month in which that training is required, the flight crewmember, crewmember,
nonqualifiedcrewmemberqualified non-crewmember or maintenance technician is considered to have
completed it in the calendar month in which it was required.
C.3.2 Training Program Curriculum
C.3.2.1 Each organization should prepare and keep current a written training
program curriculum for each type of aircraft, mission profile, or maintenance function
for each flight crewmember, crewmember, nonqualifiedcrewmemberqualified non-crewmember, and maintenance
technician required for that type aircraft or maintenance program.
C.3.2.2 The curriculum should include ground and flight training for flight
crewmembers, crewmembers, nonqualifiedcrewmemberqualified non-crewmembers, if applicable and the
maintenance training recommended by this guide in VII C.4.
C.3.2.3 Each training program curriculum should include the following:
(a) A list of principal ground training subjects, including emergency training subjects
and learning objectives that are to be accomplishedprovided.
(b) A list of all the training devices, mockups, systems trainers, procedures trainers, or
other training aids that the organization will use.
(c) For flight crewmembers, detailed descriptions and/or pictorial displays of the
approved normal, abnormal, and emergency maneuvers, procedures, and functions
that will be performed during each flight training phase or flight check, indicating
those maneuvers, procedures and functions that are to be performed during the
inflight portions of flight training and flight checks.
(d) For crewmembers or nonqualifiedcrewmemberqualified non-crewmembers, detailed descriptions and/or
pictorial displays of the approved normal, abnormal, emergency procedures and
functions that will be performed by crewmembers or nonqualified
crewmemberqualified non-crewmembers
during each flight phase and flight checks.
(e) For maintenance technicians, detailed descriptions or pictorial displays of the
approved maintenance processes, procedures, and special inspection procedures, if
any. If the maintenance technician acts in a capacity onboard the aircraft, then the
normal, abnormal, emergency maneuvers, procedures and functions they would be
expected to perform.
C.3.3 Flight Crewmember Training Requirements
C.3.3.1 Each organization should include in its training program the following
initial, recurrent and transition ground training as appropriate to the particular
assignment of the fl ight crewmember:
(a) Basic indoctrination ground training for newly hired flight crewmembers including
instruction, in at least the:
(1) duties and responsibilities of flight crewmembers as applicable;
(2) appropriate provisions of DOE O 440.2B, applicable DOE and NNSA policies,
and applicable parts and sections of 14 CFR Chapter 1; and
(3) contents of the organization's AviationImplementation Planaviation implementation plan ooperations mmanual or
procedures manual.
(b) The initial, upgrade, recurrent and transition ground training should include, but is
not limited to:
(1) General subjects:
i. The organization's flight locating procedures;
ii. Principles and methods for determining weight and balance, and runway
limitations for takeoff and landing, if applicable;
iii. Enough meteorology to ensure a practical knowledge of weather
phenomena, including the principles of frontal systems, icing, fog,
thunderstorms, windshear and, if appropriate, high altitude weather
situations;
iv. Air traffic control systems, procedures, and phraseology;
v. Navigation and the use of navigational aids, including instrument approach
procedures;
vi. Normal and emergency communication procedures;
vii. Visual cues before and during descent below DH or MDA;
viii. Approved Ccrew resource management initial training; and
iv. Other instructions as necessary to ensure his competence.
(2) For each aircraft type:
i. General description;
ii. Performance characteristics;
iii. Engines and propellers;
iv. Major components; and
v. Major aircraft systems (i.e., flight controls, electrical, and hydraulic), other
systems, as appropriate, principles of normal, abnormal, emergency
operations, appropriate procedures and limitations.
(3) Knowledge and procedures for:
i. Recognizing and avoiding severe weather situations;
ii. Escaping from severe weather situations, in case of inadvertent encounters,
including low-altitude windshear (except that rotorcraft pilots are not
required to be trained in escaping from low-altitude windshear);
iii. Operating in or near thunderstorms (including best penetrating altitudes),
turbulent air (including clear air turbulence), icing, hail, and other
potentially hazardous meteorological conditions; and
iv. Operating aircraft during ground icing conditions, (i.e., any time
conditions are such that frost, ice, or snow may reasonably be expected to
adhere to the aircraft), if the organization expects to authorize takeoffs in
ground icing conditions, including:
a. The use of holdover times when using deicing/anti-icing fluids;
b. Aircraft deicing/anti-icing procedures, including inspection and
check procedure s and responsibilities;
c. Communications;
d. Aircraft surface contamination (i.e., adherence of frost, ice, or snow)
and critical area identification, and knowledge of how contamination
adversely affects airplane performance and flight characteristics;
e. Types and characteristics of deicing/anti-icing fluids, if used by the
organization;
f. Cold weather preflight inspection procedures;
g. Techniques for recognizing contamination on the airplane;
h. Operating limitations;
i Fuel consumption and cruise control;
j. Flight planning;
k. Each normal and emergency procedure; and
l. The approved aircraft or rotorcraft flight manual or equivalent.
C.3.4 Emergency Training
C.3.4.1 Each training program must provide emergency training for each aircraft
type, model, and configuration, each crewmember, and each kind of operation
conducted, as appropriate for each crewmember and the organization's mission.
(a) Emergency training should provide the following:
(1) Instruction in emergency assignments and procedures, including coordination
among crew members;
(2) Individual instruction in the location, function, and operation of emergency
equipment i ncluding:
i. Equipment used in ditching and evacuation;
ii. First aid equipment and its proper use; and
iii. Portable fire extinguishers, with emphasis on the type of extinguisher to be
used on diff erent classes of fires.
(3) Instruction in the handling of emergency situations including:
i. Rapid decompression;
ii. Fire in flight or on the surface and smoke control procedures with
emphasis on electrical equipment and related circuit breakers found in
cabin areas;
iii. Ditching and evacuation;
iv. Illness, injury, or other abnormal situations involving passengers,
crewmembers or nonqualifiedcrewmemberqualified non-crewmembers; and
v. Hijacking and other unusual situations.
(4) Review of the organization's or other DOE previous aircraft accidents and
incidents i nvolving actual emergency situations.
(5) Each crewmember should pPerformance by each crewmember of at least the following emergency drills,
using the proper emergency equipment and procedures, unless the organization
finds that, for a particular drill, the crewmember can be adequately trained by
demonstrati on:
i. Ditching, if applicable;
ii. Emergency evacuation;
iii. Fire extinguishing and smoke control;
iv. Operation and use of emergency exits, including deployment and use of
evacuation chutes, if applicable;
v. Use of crew and passenger oxygen;
vi. Removal of life rafts from the aircraft, inflation of the life rafts, use of life
lines, and boarding of passengers and crew, if applicable; and
vii. Donning and inflation of life vests and the use of other individual flotation
devices, if applicable.
(6) Instruction to Ccrewmembers who serve in operations above 25,000 feet must
receive ins truction in the
following:
i. Respiration;
ii. Hypoxia;
iii. Duration of consciousness without supplemental oxygen at altitude;
iv. Gas expansion;
v. Gas bubble formation; and
vi. Physical phenomena and incidents of decompression.
C.3.5 Emergency and Emergency Evacuation Duties
C.3.5.1 Each Field element should, for each type and model of aircraft, assign to
each category of required crewmember, as appropriate, the necessary functions to be performed in
an emergency or a situation requiring emergency evacuation. The Field element should
show those functions are realistic, can be practically accomplished, and will meet any
reasonably anticipated emergency, including the possible incapacitation of individual
crewmembers or their inability to reach the crewmember cabin because of shifting cargo
or mission equipme nt.
C.3.5.2 The Field element should describe in its AviationImplementation
Planaviation imple mentation plan,
operations manual or procedures manual, or other ruling document, the functions of each
category of requir ed crewmembers.
C.3.6 Demonstration of Emergency Evacuation Procedures
C.3.6.1 Each Field element should show, by actual demonstration, that the
emergency evacuation procedures for each type and model of aircraft, that is used in law
enforcement, security missions, or research and development operations, allow the
evacuation of the full seating capacity, in 90 seconds or less, in each of the following
circumstances:
(a) A demonstration should be conducted by the Field element upon the initial
introduction of a type and model of aircraft applicable to this section. However, the
demonstration need not be repeated for any aircraft type or model that has the same
number and type of exits, the same cabin configuration, and the same emergency
equipment as any other aircraft used by the Field element in successfully
demonstrating emergency evacuation in compliance with this paragraph.
(b) A demonstration should be conducted:
(1) Upon increasing by more than 5 percent the crewmember seating capacity for
which successful demonstration has been conducted; or
(2) Upon a major change in the crewmember cabin interior configuration that will
affect the emergency evacuation of crewmembers.
(3) If a Field element has conducted a successful demonstration required by 14 CFR
Part 121, Section 121.291(a) in the same type aircraft as a Part 121, or Part 125
certificate holder, it need not conduct a demonstration under this paragraph in
that type a ircraft.
(4) Each Field element When operating or proposing to operate one or more landplanes in extended
overwater operations, or otherwise required to have certain equipment under
Chapter VIII of the Guide, should show, by a simulated ditching conducted that
it has the ability to efficiently carry out its ditching procedures.
(5) If a Field element has conducted a successful demonstration required by 14 CFR
Part 121, Section 121.291(b) in the same type aircraft as Part 121, or Part 125
certificate holder, it need not conduct a demonstration under this paragraph in
that type a ircraft.
C.3.6.2 Each training program should provide the initial, upgrade, recurrent, and
transition flight, and proficiency training, as applicable in the following maneuvers:
(a) Airplanes:
(1) Takeoffs and landings (normal, crosswind, short and soft-field)
(2) Rejected Take-offs
(3) Go-arounds
(4) Maneuvering during slow flight
(5) Stalls
(6) Constant altitude turns
(7) Simulated forced landings and other emergency operations
(8) Flight by reference to instruments
(9) Simulated engine-out procedures and performance
(10) Mission profile and maneuvers
(b) Rotorcraft-Helicopters:
(1) Normal takeoffs and landings to a hover and to the ground
(2) Rejected Take-offs
(3) Confined area operations
(4) Maximum performance takeoffs
(5) Pinnacle operations
(6) Slope operations
(7) Quick stops
(8) Running landings
(9) Autorotative approaches from altitude
(10) Hovering autorotations
(11) Forced landings
(12) Settling with power (demonstration)
(13) Loss of tail rotor effectiveness
(14) System failures, e.g., anti-ice, hydraulics, electrical, etc.
(15) Mission profile and maneuvers
(c) Instrument flight, if applicable:
(1) Instrument cockpit check
(2) Intercepting/tracking VOR/NDB
(3) Intercepting/tracking GPS
(4) Steep turns
(5) Recovery from unusual attitudes]
(6) Basic attitude instrument flying
(7) VOR approach
(8) ILS Front course approach
(9) ILS Back course approach
(10) Holding procedures
(11) Missed approach procedures
(12) Circling approach procedures
(13) Simulated engine-out
(14) Other areas
C.3.7 Differences Training: The DOE/NNSA element should establish or ensure, the
differences training includes for each aircraft type:
(a) A general description;
(b) Performance characteristics;
(c) Engines and propellers;
(d) Major components;
(e) Major airplane systems (i.e., flight controls, electrical, hydraulic); other
systems as appropriate; principles of normal, abnormal, and emergency
operations; appropriate procedures and limitations;
(f) Procedures for:
1. Recognizing and avoiding severe weather situations;
2. Escaping from severe weather situations, in case of inadvertent
encounters, including low-altitude windshear; and
3. Operating in or near thunderstorms (including best penetrating
altitudes), turbulent air (including clear air turbulence), icing, hail,
and other potentially hazardous meteorological conditions.
(g) Operating limitations;
(h) Fuel consumption and cruise control;
(i) Flight planning;
(j) Each normal and emergency procedure; and
(k) The approved airplane or rotorcraft flight manual.
C.4 Initial and Recurrent Training Maintenance Personnel and NonqualifiedCrewmemberQualified Non-crewmembers
C.4.1 Maintenance Technician Training Programs
C.4.41.1 Each person performing maintenance, inspection, preventive maintenance or
alteration on a DOEownedDOE-Federal aircraft, propeller, powerplant, appliance, system or
accessory shall be trained and qualified in the manufacturer's or supplemental type
certificate holders methods, techniques, and practices prescribed in the current
manufacturer's maintenance manual or instructions for continued airworthiness, and the
practices and techniques acceptable to the FAA.
C.4.14.2 The initial training should include, but is not limited to, the following:
(a) The operation of the test equipment, special tools, or other equipment required to
maintain or test an aircraft, propeller, powerplant, appliance, system or accessory.
(b) The procedures and requirements for conducting any tests as described in the
manufacturer's or Supplemental Type Certificate holders methods, techniques, and
practices prescribed in the current manufacturer's maintenance manual, or
instruc tions for continued airworthiness.
C.4.1.3(c) Recurrent and Proficiency Training:
(1) Each organization should ensure that each maintenance technician receives
recurrent training and is adequately trained and currently proficient for the type
aircraft and inspection procedures that the maintenance technician is involved.
(2) Each organization should ensure the Rrecurrent ground training for maintenance
technicians should include at least a quiz or other review to determine the
maintenance technician's knowledge of the aircraft and inspection procedures
that the m aintenance technician is involved.
C.4.2 NonQualifiedCrewmemberQualified Non-crewmember Training Program
(a) General subjects:
(1) The authority of the pilotin commandpilot-in-command;
(2) Personnel handling, including procedures to be followed in handling deranged
persons or other persons whose conduct might jeopardize safety; and
(3) DOE and the Field element's policies, pertinent Federal regulations, and the
organizati on's flight and safety procedures.
(b) For each aircraft type:
(1) A general description of the aircraft emphasizing physical characteristics that
may have a bearing on ditching, evacuation, and inflight emergency procedures
and on oth er related duties;
(2) The use of both the intercommunication or public address system and the means
of communicating with flight crewmembers, including emergency means in the
case of attempted hijacking or other unusual situations; and
(3) Proper use of electrical equipment, mission equipment and the controls for
cabin heat and ventilation.
(c) Emergency training to include: Each training program must provide emergency training for each aircraft type, model, and
configuration, each crewmember, and each kind of operation conducted, as
appropriate for each crewmember and the Field element's mission.
(d) Emergency training should provide the following:
(1) Instruction in emergency assignments and procedures, including coordination
among crew members.
(2) Individual instruction in the location, function, and operation of emergency
equipment including:
i. Equipment used in ditching and evacuation;
ii. First aid equipment and its proper use; and
iii. Portable fire extinguishers, with emphasis on the type of extinguisher to
be used on d ifferent classes of fires.
(3) Instruction in the handling of emergency situations including:
i. Rapid decompression;
ii. Fire in flight or on the surface and smoke control procedures with
emphasis on electrical equipment and related circuit breakers found in
cabin areas;
iii. Ditching and evacuation;
iv. Illness, injury, or other abnormal situations involving passengers,
crewmembers or nonqualifiedcrewmemberqualified non-crewmembers;
v. Hijacking and other unusual situations; and
vi. Review of the organization's or other DOE previous aircraft accidents
and incidents involving actual emergency situations.
(e) Each crewmember and nonqualifiedcrewmemberqualified non-crewmember should perform at least the
following emergency drills, using the proper emergency equipment and procedures,
unless the organization finds that, for a particular drill, the crewmember or nonqualifiedcrewmemberqualified
non-crewmember can be adequately trained by demonstration:
(1) Ditching, if applicable.
(2) Emergency evacuation.
(3) Fire extinguishing and smoke control.
(4) Operation and use of emergency exits, including deployment and use of
evacuation chutes, if applicable.
(5) Use of crew and passenger oxygen.
(6) Removal of life rafts from the aircraft, inflation of the life rafts, use of life lines,
and boardi ng of passengers and crew, if applicable.
(7) Donning and inflation of life vests and the use of other individual flotation
devices, i f applicable.
(f) (8) Qualified non-crewmembers who serve in operations above 25,000 feet must receive
instruction i n the following:
(1)i. Respiration.
(2)ii. Hypoxia.
(3)iii. Duration of consciousness without supplemental oxygen at altitude.
(4)iv. Gas expansion.
(5)v. Gas bubble formation.
(6)vi. Physical phenomena and incidents of decompression.
(g) (9) Recurrent Training: Each organization should ensure that each nonqualifiedcrewmemberqualified non-
crewmember receives recurrent training and is adequately trained and currently
proficient for the type aircraft and crewmember position involved.
(h) (10) Recurrent ground training for nonqualifiedcrewmemberqualified non-crewmembers must include at least the
following:
(1)i. A quiz or other review to determine the crewmember's knowledge of the
aircraft and nonqualifiedcrewmemberqualified non-crewmember position involved, and
(2)ii. Emergencyies procedures.
C.5 Establishing Proficiency Events
The purpose of this paragraph is to establish guidelines to the Field element for establishing pilot,
maintenance technician, and nonqualifiedcrewmemberqualified non-crewmember proficiency events to meet the requirement in
DOE O 440.2B. DOE recognizes that in many cases DOE's diverse flying programs provide for limited
monthly or annual flying hours for each crewmember or maintenance technician to maintain a
satisfactory level of proficiency. Using information gathered from other Federal agencies, Department of
Defense, NTSB accident causal factors, and the civil industry regarding crewmember and maintenance
technician proficiency, it was determined a need exists, above that established in Title 14 CFR Parts 61,
91, 121 and 135, to establish proficiency events to enhance the safety and effectiveness of operations.
C.5.1 Flight Crewmembers
C.5.1.1 Each Field element should evaluate the types of flight operations necessary to
perform the aircraft's mission profile, such as low altitude radiological survey, power
line patrol, Night Vision Goggle operations, etc., to determine the types of events that the
pilot executes to conduct the mission. Identify the key maneuvers involved and establish
a baseline number to be completed within the preceding 30, 45, 90, 180 days or annually
to document the pilot's proficiency. As an example the Aviation Manager or Chief Pilot
invlolved with po werline patrols could:
(a) Identify the maneuvers involved with a powerline patrol in mountainous terrain, such
as:
(1) Hovering near an obstacle;
(2) Approach to an out-of-ground hover;
(3) Steep Tturns transition from up-wind to down-wind;
(4) Steep approach;
(5) Confined area take-off, normal;
(6) High-altitude (above 5000 feet MSL) confined area take-off;
(7) Slow flight (down-wind); and
(8) Snow field operations.
(b) Then Eestablishing a baseline proficiency for each key maneuver within the previous 30,
45, 90, 180 days, or annually:.
10-Hovering maneuvers near an obstacle;10-Approaches to an out-of-ground hover;10-Steep turns
transitioning from up-wind to down-wind;5-Steep approaches;5-Confined area take-offs;5-High-altitude
confined area take-offs;10-Slow flights (down-wind); and5-Snow field operations.
C.5.2 Recording Events
C.5.2.1 At the end of each flight the pilot should enter the number of events completed
for that days mission. This will ensure the pilot has a record of his/her proficiency. If
the pilot fails to maintain proficiency then the Field element's check pilot or chief pilot
can conduct a training flight with the pilot to evaluate the pilot's proficiency in the
identified maneuvers and recommend the pilot for further training or release him/her for
operations.
C.5.3 Maintenance Technicians
C.5.3.1 Each Field element should evaluate the types of maintenance activities
performed by the organization (component overhaul, flight control rigging, weighing of
aircraft, sheet metal repairs, etc.,) to determine the types of events that a maintenance
technician should perform to stay proficient. It is not the expectation of DOE to have
every single maintenance activity performed and identified (i.e., proper technique in
using a torque wrench, removing screws, etc.,) the process is focused on the larger tasks
such as disassembly of main gearbox, inspection of main gearbox, removal and
installation of flight controls, etc. Once the major proficiency events are identified
establish a baseline number to be completed within a specified time such asthe preceding six months,
annually, or whatever time period the Field element determines is best for their
operation/mission .
D. DISCUSSION
Many of the suggested training elements in this Chapter are required, when operating under a 14 CFR
Part 121 or 135 Air Carrier certificate, but each Field element should evaluate their mission and
operating environment to determine if other training may be required. A properly trained workforce is
key to maintaining safe and effective operations.
E. APPLICABLE STANDARDS
Title 14 CFR Part 61.56; 61.57; 61.58; 61.65; 61.67; 61.68; 61.127; and 61.157
Title 14 CFR Parts 43.3, 65.81 and 65.83
Title 14 CFR Part 135. 293 through 135.351
Title 14 CFR Part 121.400 through 121.465
DOE O 360.1B, Federal Employee Training